Legal Assistant; Floater

Legal Assistant (Floater)

If variety is what you crave, this Legal Assistant Floater role is your perfect fit! Our Client, a highly respected law firm, is looking for a versatile and detail-oriented professional to support multiple teams across their litigation practice. This role is ideal for someone who thrives in a fast-paced environment, enjoys learning from different teams, and values flexibility in their day-to-day responsibilities.

The firm is known for its collaborative and friendly culture, offering great opportunities for professional development, a competitive salary, and a comprehensive benefits package. If you are adaptable, proactive, and eager to work with top-tier litigators, this is the opportunity for you!

Key Responsibilities

• Responsible for taking over during vacations and managing overflow; as well as providing short and long-term coverage for Legal Assistants in several litigation practice groups;
• Answering the telephone, scheduling calls, meetings and appointments;
• Requesting conflict checks, opening and closing files;
• Communicating with clients, experts, service providers and the courts;
• Drafting, sending, and replying to correspondence;
• Compiling, serving, and filing motion records and other court documents;
• Maintaining calendars and an effective bring forward (BF) system;
• Preparing and sending invoices, and communicating with clients about billing-related matters;
• Drafting documents based on precedents, such as retainer agreements;
• Communicating with prospective clients as a first point of contact;
• Completing registrations for various events, conferences, and other programming;
• Transcription of dictation;
• Organizing and submitting expense reports;
• File maintenance and organization including scanning and uploading into DMS (document management system);
• Other duties related to the administration of the practice.

Qualifications

• At least 3 (three) years of experience as a Legal Assistant, preferably in a Litigation role and/or experience in more than 1 (one) practice area;
• Agility and flexibility as this role will require working for a different practice area, team, or lawyer each day;
• Deep familiarity with the Rules of Civil Procedure, particularly as it pertains to service rules and deadlines;
• A keen attention to detail;
• Strong organizational and time management skills;
• A strong work ethic;
• Self-motivation, particularly as it relates to anticipating needs and actioning next steps;
• The ability to work effectively on a team and individually;
• Excellent and professional communication skills;
• Experience with technology and working in a remote/hybrid environment;
• Experience with ACL, Case Center, Justice Services Online (JSO) portal, Relativity One, iManage and/or One Drive is an asset.

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat

Tagged as:
Commercial, Corporate, Legal Assistant, Litigation, Personal Injury, Real Estate