Property Manager Construction

Property Manager, (Toronto, New Construction Experience)

About Icon Property Management

ICON Property Management is a trusted leader in condominium management, proudly serving communities across Southwestern Ontario for over 30 years. Our portfolio includes a wide range of high-rise, mid-rise, low-rise, and townhouse properties. As an ACMO 2000 Certified firm, we are committed to delivering professional, accountable, and high-quality service to the communities we manage.

At ICON, we believe in creating a supportive work environment where employees feel valued and empowered. Our team benefits from structured systems, ongoing training, and access to the tools they need to succeed. If you're looking to grow your career with an experienced and collaborative organization that makes a meaningful impact, we invite you to join us.

About the role

ICON Property Management is seeking a proactive and knowledgeable Property Manager to oversee the successful transition and ongoing management of a new construction condominium community. This role is ideal for an experienced professional who understands the unique demands of new developments, including performance audits, warranty management, interim occupancy, and coordination with developers and construction teams.

Working closely with the Board of Directors, Regional Director, Senior Property Manager and site staff, the Property Manager will be responsible for establishing foundational procedures, managing early operational issues, and ensuring that the community is positioned for long-term success. This is a dynamic opportunity for a detail-oriented leader who thrives in a fast-paced environment and has a strong grasp of the Condominium Act, construction deficiency processes, and Tarion warranty coverage.

• Serve as the primary point of contact to resolve developer or resident inquiries, requests and concerns in a timely and professional manner.
• Schedule, attend, and actively participate in board meetings, providing insights and updates on property management matters.
  
  Attend and contribute to committee meetings, as requested.
• Foster a strong, productive relationship between the developer, board of directors, residents committee members and site employees.
• Ensure compliance with the Declaration, Bylaws, and Rules of the corporation.
• Assist with the planning and organization of community events to enhance resident engagement.
• Prepare, implement, and manage operating and reserve fund budgets in alignment with the corporation’s financial goals and legislative obligations.
• Monitor and evaluate expenditures to ensure cost effectiveness and compliance with board-approved budgets.
• Collaborate with the property accountant and financial advisor to manage cash flow and investments for long-term financial sustainability.
• Code and approve accounts payable invoices, ensuring appropriate backup documentation is provided for audit and recordkeeping purposes.
• Monitor common element fee payments and lead arrears collection efforts in accordance with the Condominium Act and the corporation’s collection policy.
• Ensure timely submission and accuracy of financial documentation in accordance with internal controls and regulatory standards.
• Prepare supporting documentation for the corporation’s annual audit, working collaboratively with auditors and the accounting team to address requests and ensure transparency
• Update banking authorities and oversee financial processes to ensure accuracy, transparency, and efficiency.

• Enforce cleanliness, security and safety standards throughout the condominium corporation
• Conduct regular inspections of the common elements, ensuring timely follow-up on any outstanding issues.
• Implement and oversee preventative maintenance programs, ensuring seasonal requirements are met.
• Review and implement energy management systems for optimal efficiency and cost-savings.
• Monitor contractor work, ensuring compliance with building standards and contractual terms.
• Ensure building emergency procedures are current, well-communicated, and properly implemented.
• Develop and implement a comprehensive annual maintenance plan to proactively…