Supervisor Budgets & Accounting Fleet

To supervise all duties related to the divisional operating and capital budgets; monitors and reports on budget variances throughout the fiscal year and provides accounting support to division and information to clients related to charge backs

Implements detailed plans and recommends policies/procedures regarding program specific requirements

Oversees divisional payroll and human resource related functions

Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others

Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary

Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations

Ensures that costs are as fully recovered as possible by investigating net budget variances to minimize shortfalls; performs detailed analysis to determine cause of shortfalls/excesses if forecasted/experienced

Supports front line managers by providing budget and performance information and variance analysis highlighting areas where corrective action is necessary

Ensures that corporate financial policies are followed by educating staff and monitoring information flowing through the City’s financial system

Supervises the Accounts Receivable function of the Division

Collects outcome and performance measures for Corporate Financial Internal Reporting, and other reporting requirements

Coordinates divisional training of SAP and M5 Fleet Management applications

Coordinates and prepares the monthly billing upload to SAP

Makes recommendations on divisional workflow policies and information systems to improve operational efficiencies

Post-secondary education in a discipline pertinent to the job functions combined with relevant experience in a budget, finance and accounting capacity or the equivalent combination of education and/or related experience. A Professional Accounting designation would be an asset.

Considerable experience in the preparation of capital and operating budgets.

Considerable experience using SAP and various computer applications including Microsoft Excel and Word. Experience using Microsoft Access would be an asset.

Considerable experience supervising a large, diverse group of staff to achieve section and divisional goals, including labour relations and performance development.

Considerable experience in the preparation of variance reports.

Thorough knowledge of modern accounting techniques and practices including Generally Accepted Accounting Principles (GAAP).

Ability to effectively plan, organize and administer the process of preparing financial reports.

Highly developed interpersonal skills, including written and verbal communication skills with the ability to effectively communicate with all levels of the organization.

Strong research, conflict resolution and problem solving skills.

Well-developed analytical skills.

Strong ability to effectively lead, train, motivate and supervise staff.

Effective decision making that promotes and fosters teamwork with the ability to manage change effectively within the mission and priorities of the Division.