Project Manager, Project & Program Management, IT Project Manager

Position Status: Temporary Assignment to March 31, 2027

Posting Status: Open

Salary Band: $86,379 - $124,288

Hours of Work: 36.25 per week

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non‑partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by‑elections, and referenda.

At the heart of our work is a commitment to democracy – making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

As a Project Manager with strong planning and relationship management experience, you will provide specialized planning and project expertise in the management of a range of development, deployment, integration, implementation, and other election‑supporting initiatives using both predictive and adaptive methodologies.

Reporting to the Manager, Enterprise Planning & Portfolio Management, you will:

• Prepare, review, and manage comprehensive project charters and plans that incorporate milestones and project inter‑dependencies for all activities.
• Plan activities and realistic project plans, coordinate resources, evaluate and document requirements and manage efforts to ensure targets are achieved as committed and that projects are on time and on budget.
• Participate in Request for Proposal (RFP) procurement processes and manage the development of specifications requirements.
• Work with subject matter experts and business owners to manage requirements gathering and documentation.
• Lead project team meetings and assign work to project team members as required.
• Monitor progress toward achieving milestones and report on status of projects and variances to the Manager, Project Sponsor, and other stakeholders on a regular basis.
• Identify and monitor risks, issues, and mitigation strategies and tactics.
• Maintain a change control framework when adjusting and implementing process changes.
• Manage, track, review, and approve vendors, as appropriate, and manage all vendor deliverables.
• Oversee vendor/supplier performance against contracted requirements.
• Work with service providers, as necessary, to ensure that foundations/ infrastructure are in place and meets all technical and security requirements for projects.
• Develop and manage integrated project schedules using Microsoft Project Online/Project Professional, spreadsheets, and other tools as needed.
• Follow Elections Ontario standard project management methodology and incorporate standard tools and templates.

Qualifications:

• Demonstrated experience of at least 5 years in project management.
• Experience with managing development projects including web‑based and enterprise‑wide systems is a plus.
• A proven track record of successfully implementing projects using adaptive project management methodologies.
• Demonstrated expertise and experience applying strategic planning and project management principles, theories, policies, and practices.
• Strong organizational, planning and coordination skills.
• Excellent verbal and written communication skills.
• Strong people management and leadership experience, overseeing multifunctional and multi‑level project teams.
• Demonstrated experience managing large, complex, enterprise‑wide projects supported by multiple 3rd party vendors and typically with integration points to other projects, applications, and environments.
• Demonstrated experience maintaining, reviewing, managing, and reporting action items, issues, risks, change controls, and decisions related to the project in a log format.
• Procurement and vendor management experience.
• Demonstrated experience liaising between client business and vendors, hosting all other 3rd party vendors/suppliers related to the project.
• Must be proficient in using Project Management tools like MS Project Professional, Project Online, Excel, and Jira. Visio and PowerBI experience are a plus.
• Must be legally entitled to work in Canada.

The successful candidate will be required to complete criminal background and social media…