Media Coordinator

Who we are

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity,diversity and inclusion ―it’sembedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities,2

SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives ofpeople in Canada at every age, please visit our website.

This is a 12-month contract role. Heart & Stroke offers hybrid working options; for this role, candidates must be able to travel to the Toronto office for work when requested.

As Media Coordinator, you’ll be responsible for supporting and executing public awareness campaigns — ensuring every asset is flawlessly coordinated, delivered on time, and meets exacting media specifications.

This role plays a critical part in supporting the FAST Signs of Stroke national awareness campaign, as well as other integrated, multi‑channel marketing initiatives as required. You’ll collaborate closely with marketing, creative, and media‑buying teams to traffic assets across paid and in‑kind media, keeping campaigns moving smoothly and deadlines firmly on track.

If you thrive in a fast‑paced environment where media coordination, asset trafficking, campaign execution, stakeholder management and process improvement intersect — this is your opportunity to make a meaningful impact. Beyond execution you’ll help identify smarter, more efficient ways of working, contributing to continuous improvement across media operations.

• Identify creative work required and develop workback schedules to support media plans

• Receive and process requests for the adaptation of media assets

• Coordinate approvals for media assets prior to activation

• Execute media plans and facilitate asset delivery according to media specifications

• Track asset delivery, confirmation and deployment

• Support the management of talent cycles and Think TV (Telecaster) renewals with marketing lead

• Collaborate with the Senior manager, Brand and Linguistic Services to keep all activations on track and updated

• Keep internal teams informed regarding campaign updates and activations; additional requests, delays, weekly reports, etc.

• Liaise with external partners and media outlets

• Work closely with marketing, creative, and media agency teams to manage and meet all deadlines

• Support the Senior manager, Brand and Linguistic Services on earned media strategy

• Update and distribute assets toolkit

• Create and maintain a national calendar of campaigns and activities

• Keep detailed records including media commitments, asset delivery and follow up

• Provide weekly campaign status updates

• Collect reporting data from media and in‑kind partners to support reporting

• Verify campaign invoices against plans/contracts

• Identify costs for asset alterations and forward for approval

• Confirm fees and expenses associated with freelance designer(s) and other vendors

• Two-to-four years of hands‑on experience in media or advertising

• Experience executing marketing campaigns

• Experience with media performance tracking and campaign reporting

• Familiar with project management areas, media (planning, buying and trafficking process), creative design/post‑production process/terminology/file formats

• Familiarity with paid and in‑kind media dynamics

• Post‑secondary education in marketing, communications, advertising or media

• Project management certificate an asset

• Hig…