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Event Coordinator Assistant; Summer/Non-Profit
Job in
2387 Eglinton Avenue East, Toronto, Ontario, M1K 2M5, Canada
Listed on 2026-06-25
Listing for:
Heritage Skills Development Centre
Seasonal/Temporary
position
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Listed on 2026-06-25
Job specializations:
-
Non-Profit & Social Impact
-
Management
General Management, Program / Project Manager
Job Description & How to Apply Below
✔ Verified email
The email address of this poster has been verified as a functioning email address of a business or individual. This "Verified email" check mark does not in any way indicate or represent our authentication or approval of the poster of this job listing to be wholly genuine, professional or accurate. Please read our Jobseekers FAQs, and use caution & common sense when applying for jobs online.
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Job description:
Tasks and Responsibilities
- Organize facilities and oversee all logistical details for virtual and in-person Afro-Carib Fest events.
- Support with Afro-Carib Fest event set-up and take-down activities
- Monitor security team and ensure proper placement
- Coordinate all festival-related logistics, including vendor setups, displays, audiovisual equipment, security, and kids' zone activities.
- Assist in sourcing and onboarding vendors, creating layouts, timelines, and detailed operational plans. This will include coordinating vendor check-ins on set-up and event days
- Support vendors at Afro-Carib Fest, including:
- Monitoring the marketplace areas and flagging any issues that arise
- Coordinating the Taste of Afro-Carib Fest food competition logistics. Ensure vendors comply with the competition rules, and monitor engagement with attendees
- Coordinate entertainment and activities, ensuring seamless execution of the festival schedule.
- Foster cultural community support for the Afro-Carib Fest events
- Promote social integration and cohesion for racialized and newcomer community members through Afro-Carib Fest events.
- Supervise, support, and manage festival volunteers, providing training and guidance as needed.
- Collaborate with HSDC's management team to develop and execute fundraising strategies to meet festival goals.
- Market the festival creatively through sponsorships, partnerships, and outreach to media, corporations, and community groups.
- Assist with creating and distributing promotional materials, programs, and festival-related correspondence.
- Manage HSDC's social media platforms to promote the Afro-Carib Fest, coordinate with marketing assistant to create engaging content, and provide regular updates.
- Provide on-site support during the festival, ensuring all activities run smoothly and on schedule.
- Support volunteer manager in coordinating volunteer activities, including monitoring check ins, volunteer placement, ensuring volunteers are properly distributed and are at their stations at all times.
- Support community outreach and flyer distribution at various summer events in the city. This will include monitoring assigned volunteers at the events
- Coordinate onboarding of creative media team (videographers and photographers), including creating and distributing the required content guidelines.
Position Requirements
Skills:
1. Event Operations & Logistics Management
Qualifications:
1. Event Operations & Logistics Management
- Strong project management skills
- Ability to remain calm, responsive, and solutions-oriented in fast-paced environments
- Strong organizational and time management skills, with the ability to manage multiple activities and deadlines
- Experience coordinating event logistics for both in-person and virtual events
- Experience supporting large-scale, multi-activity events, such as festivals, markets, or community events is preferred
- Ability to manage real-time operations during events, ensuring schedules and activities run smoothly
- Strong problem-solving and conflict resolution skills with the ability to troubleshoot issues under pressure
- Experience coordinating multiple moving parts simultaneously (entertainment, vendors, volunteers, logistics)
- High attention to detail
- Understanding of event content capture needs for marketing and post-event reporting
- Experience sourcing, onboarding, and coordinating vendors, photographers, and videographers
- Ability to manage vendor communications, expectations, and compliance with event requirements
- Ability to monitor multiple activity zones at Afro-Carib Fest
- Experience supervising or supporting volunteers in event or community settings
- Ability to coordinate creative media teams, including photographers and videographers
- Ability to collaborate with the Volunteer Manager to align volunteer staffing with operational needs
- Experience with sponsorship coordination or fundraising support
- Experience coordinating interns, volunteers
- Ability to assign tasks, monitor output, and ensure alignment with campaign goals
- Strong organizational and delegation skills
- Ability to collaborate cross-functionally
- Experience supporting event promotion through social media, partnerships, and community outreach
- Ability to assist in creating and distributing promotional materials and communications
- Experience with social media platforms (Instagram, Facebook, TikTok, X, etc) and content marketing
- Experience with social media content management and design tools including Canva, CapCut, Later, Meta Business Suite, etc.
- Ability to engage community groups, sponsors, and partners to increase event reach and engagement
- Strong written and verbal communication skills
- Strong administrative and documentation skills
- Ability to anticipate operational needs and allocate human resources effectively
- Strong organizational and time management skills, with the ability to manage multiple activities and deadlines
- Experience maintaining records and coordinating multiple stakeholders
Qualifications:
- Post-secondary education in Event Planning, Event Management, Project Management or related field (required)
- 2-3 years of experience in project management, event coordination, festival operations, or community programming (required)
- Ability to be on-site for full festival days and key setup/teardown periods (required)
- Ability to travel within the city for outreach and event support
- Availability to work flexible hours, including evenings and weekends
- Be between 15 and 30 years of age at the start of employment
- Be a Canadian citizen, permanent resident or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
- Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
- International students are not eligible participants.
Contact Information
Contact Name: Heritage Skills Development Centre
Preferred method of contact: Email with CV via Application Box below.
Please mention in your application that you found this listing on Learn4Good.com.
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