Sales Administrator; Hybrid

At Broadridge, we empower others to accomplish more. Join our Sales team as a Sales Administrator responsible for supporting daily administrative activities and ensuring accurate sales documentation.

• Manage internal SOX approval process for sales proposals and contracts.
• Proofread and edit sales documents and contract approval sheets.
• Collect, file, and distribute signed contract proposals to required departments.
• Prepare service order checklists and attach them to proposals for internal distribution.
• Provide finance with signed contract proposals for month‑end sales reports.
• Track outgoing and receipt of contracts through the Sales Tracking Log.
• Assist in preparing sales presentations and other sales materials.
• Maintain and update sales contact lists for Corporate Issuer and Asset Management clients, updating quarterly.
• Prepare and complete the annual mail merge of proxy proposal templates for the top 650 Corporate Issuers list.
• Schedule bi‑weekly Sales/Operations meetings for Proxy and distribute updated reports.
• Manage expense processing, travel booking and monitor T&E policy adherence for both sales teams.
• Coordinate with internal departments (IT, Facilities, etc.) and update reports in Salesforce.
• Assist sales executives with senior executive profile summary reports and client informational packages.
• Coordinate logistics for client events, information sessions, and marketing materials.
• Support special projects such as Salesforce cleanup, campaign management, and proxy information packages.
• Perform other duties assigned by senior management.

• 1–2 years experience supporting dynamic sales teams in a fast‑paced environment.
• Strong written and verbal communication skills with proofreading and editing abilities.
• Excellent organizational and time‑management skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in document preparation and record maintenance.
• Proactive problem‑solving skills and adaptability to changing priorities.
• Comfortable working independently while collaborating effectively with sales teams and internal stakeholders.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams) and CRM systems such as Salesforce.
• Advanced word‑processing skills and ability to use AI‑powered tools responsibly while maintaining confidentiality.

• Salary Range: $50,000 – $55,000 CAD.
• Base pay is part of a total package that may include discretionary bonuses and restricted stock units.
• Medical, dental, vision, and life insurance.
• RRSP program with company match.
• Paid parental leave, competitive vacation days, and more.
• Immediate medical insurance onboarding.

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodation during the recruitment process, please notify our recruitment team.