Accounts Payable Manager

Job Details Level: Management

Job Location:

Torrance, CA 90505

Position Type:
Full Time Salary Range: $95,000.00 - $ Salary/year

Job Shift: Day

The Accounts Payable Manager is a hands-on working manager responsible for the performance and control of the Accounts Payable function in a high-volume manufacturing environment. The position leads a three-person team, personally processes approximately 50% of the company's roughly 1,000 monthly invoices, and works across two AP platforms and Epicor ERP. The Manager owns daily AP operations, staff performance, cash forecasting, vendor controls, fraud prevention, 1099 reporting, prepaids, company wide expense accruals, payment processes, and AP-related month-end close activities.

• Lead and manage daily Accounts Payable operations, including invoice intake, coding, approvals, three-way matching, and posting of PO and non-PO invoices across two AP platforms and Epicor ERP.
• Personally process approximately 50% of the department's invoice volume while balancing management, control, and month-end responsibilities.
• Manage the Accounts Payable Specialist and entry-level Accounts Payable employee; establish priorities, distribute work, monitor performance, and provide training, coaching, and development.
• Own AP approval procedures and workflows within the AP platforms and Epicor, including invoice posting, payment posting, exception resolution, and compliance with established approval limits.
• Manage ACH, check, and wire payment cycles, including payment preparation, review, posting, check register maintenance, voids, stop payments, returned payments, and payment exceptions.
• Submit approved payments through online banking in accordance with company authorization and segregation-of-duties requirements.
• Prepare and own the AP cash forecast, monitor upcoming obligations, and provide payment timing and prioritization recommendations to management.
• Own supplier onboarding and inactivation, vendor master controls, supporting documentation, approval compliance, and periodic vendor data reviews.
• Maintain and strengthen fraud-prevention controls, monitor payment and vendor exceptions, and coordinate the investigation and resolution of potential issues.
• Review and reconcile the AP subledger to the general ledger, vendor statements, accrued liabilities, and cash clearing accounts.
• Calculate, prepare, review, and post prepaid expense activity, including amortization entries and monthly prepaid account reconciliations.
• Calculate, prepare, review, and post company wide expense accruals to ensure expenses are recorded completely and in the appropriate accounting period.
• Prepare and review AP-related journal entries, reconciliations, and supporting schedules for month-end close.
• Own annual 1099 reporting and support financial audits and other AP-related compliance requirements.
• Coordinate with Purchasing, Receiving, Supply Chain, Operations, and Accounting to resolve invoice, receipt, vendor, and three-way-match discrepancies.
• Lead AP automation, workflow, and process-improvement initiatives; strengthen internal controls and reduce manual work, errors, and processing delays.
• Monitor invoice aging, payment timing, cash disbursement trends, processing volume, and other AP metrics; provide regular reporting to management.
• Serve as the primary escalation point for complex supplier inquiries and AP-related issues.

• Bachelor’s degree in accounting, Finance, or a related field preferred; equivalent relevant experience may be considered.
• Seven or more years of progressive Accounts Payable experience, preferably in a high-volume manufacturing environment.
• Five or more years of Accounts Payable supervisory or management experience.
• Demonstrated ability to lead a small team while remaining highly involved in invoice processing and daily AP execution.
• Strong knowledge of accrual accounting, prepaid expense accounting, balance sheet reconciliations, cash forecasting, and month-end close.
• Hands-on experience with payment processing, online banking, vendor master controls, fraud prevention, and 1099 reporting.
• Experience with ERP systems;
  Epicor ERP experience is…