Finance & Accounting Specialist

JTB Americas, Ltd.

• Position:
  Specialist
• Date:
  May 2024
• Division: HQ
• Report to:
  Assistant Manager / Manager
• Department:
  Finance & Accounting
• Direct Reports: n/a
• FLSA Status:
  Non-Exempt
• Job Rank: III
• Remote Work Status: n/a
• Pay Grade: C
• Location:
  
  Torrance, CA
• Competency Requirements:
  Level III Specialist

This position is responsible for the activities of the staff engaged in the daily accounts payable/accounts receivable function for the Company's In-house team as well as branch closing and/or group company's accounting book closing.

• Reviews In-house tour costs invoices (include leisure), credit card payments, wire payments for any discrepancies (Bill Check); contacts appropriate person in charge for clarification (LAX, NYC, LAS, SFO)
• Approves and creates payment journal for urgent payment checks in the company's accounting system.
• Posts general ledger entries of employees' business expense use with their corporate credit cards/invoices.
• Creates new vendors in the company's accounting system.
• Cash receipt
• Bank reconciliation
• Prepares various monthly closing reports, including balance sheet, aging report etc.
• Prepares quarterly report including T-Schedule, intercompany confirmation etc.

• Performs administrative duties for the Finance & Accounting team.
• Replies to a group mail; handles payment status inquiries from vendors and operation team.
• Receives invoices via a group email account.
• Scan incoming mails, such as checks, bank statements, invoices, etc.
• Downloads tour costs data (TOGO)
• Process credit card payments for In-house (Leisure included)
• Deposit checks
• Provides trouble shooting as necessary.
• Assists management with assigning and scheduling work activities.

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by your superiors.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to your superiors for solution.
• Maintains good communication with your superiors, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Supervisory Responsibilities:

none

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree (A.A.) in accounting or related field; or equivalent combination of education and experience.
• Possesses 3-5 years of experience or equivalent skills, in own expertise.

• Possesses sufficient knowledge and skills to perform work on his/her own and provides guidance to team members.
• Proficient in own expertise, but also knowledgeable about the broader business environment that has impact on own work.
• Speaks, reads and writes fluently in Japanese language.

• none

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Normal business hours between 8:45 a.m. to 5:30 p.m.,
• May be required to work after normal business hours and weekends