Accounting Assitant

AP・AR Coordination

• Enters, applies and posts daily cash receipts such as cash, checks, wire transfers, credit cards to invoices in the system.

• Prepares and transmits bank deposit

• Maintains bank accounts by monitoring transactions, balances and outstanding/pending amounts.

• Monitors and processes credit card payments and adjustments.

• Responsible for the collection and ensures customers pay on-time by sending statements for customers with overdue.

• Posts accounts payable and receivable entries, answers inquiries and follows up, as necessary.

• Gathers necessary information to set up ACH/Wire transfer activities.

• Performs accounts payable clerical tasks such as reviewing, posting bills, communicating with vendors, and preparing payment such as checks/ACH/Wire transfer.

• Reconciles bank statements by comparing statement with general ledger.

• Supports Office Manager for processing month-end, quarter-end, year-end closing related tasks.

• Cooperates and supports the Office Manager with the minor tasks for external auditors required for conducting annual year end audit, sales tax audit, etc.

Administrative/HR

• Manages and maintains timecard, vacation and sick leave balance of each employee.

• Greets visitors and direct them to designated personnel; provides general supports to visitors.

• Responds and directs telephone calls; takes or transfers messages as necessary.

• Maintains office supplies and equipment; refills supply and plans for repairs as necessary.

• Arranges hotel, airline, rental car and taxi reservations for management and guests from abroad.

• Communicates with third party vendors.

• Sends mail and packages;
Receives, sorts and distributes daily mail to appropriate personnel.

• Periodically prepares various administrative reports for management.

• Sorts and maintains in files received data and source documents.

• Makes appointments, coordinates meetings, and schedules conference rooms for management.

• Performs data entry and scan documents.

• Assists in resolving any administrative problems.

• Run company’s errands when necessary.

• Suggests management for office improvement ideas.

• Supports management in any administrative/HR related work and special duties that are assigned by the management.

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.

• Performs special projects and other miscellaneous duties as assigned by management.

• Maintains high ethical standards in the workplace.

• Reports all irregular issues and problems to management for solution.

• Maintains good communication with management, office staff members and outside contacts.

• Complies with all company policies and procedures.

• Responsible for maintaining a clean and safe working area.

• Supports co-workers and other departments when requested by management.

QUALIFICATIONS

EDUCATIONAL Bachelor’s degree (B.A.) from four-year university; or equivalent combination of education and experience.
WORK EXPERIENCE Accounting related work for more than 1 year preferred

JOB REQUIREMENTS

WORK ENVIRONMENT Office
TOOLS/EQUIPMENT General Office equipment such as phones, fax, copier, PC, printer and scanner. Software includes the use of Windows operating system, MS office, Sage and
Quick Books