Senior Executive Assistant; North America President​/CEO

Senior Executive Assistant to North America President/CEO

We’re hiring! Wonderfield Group is seeking a highly motivated Senior Executive Assistant to support our North America President & CEO in a dynamic, fast-paced, growth-driven organization.

We’re looking for a proactive, resourceful, and detail-oriented professional who thrives in high-accountability environments and excels at operating at the heart of executive decision-making.

The Wonderfield Group is owned by Zensho Holdings, the leading food service company in Japan with a market capitalization of over $5.5billion and whose aim is to become the world’s largest food company, a position from which we can eradicate hunger and poverty from around the globe. Wonderfield operates restaurants, factories, and thousands of sushi kiosks which includes brands like Zenshi (AFC Franchise Corp.),

Snowfox, and Bento and has recently built a successful cut fruit business, Snowfruit & Freshly Go. Wonderfield enjoys annual sales of over $2.5billion and EBITDA in excess of $140m a year with an ambitious growth trajectory.

The Senior Executive Assistant to the North America President & CEO provides high-level administrative, operational, and project support to the Chief Executive Officer of a $2B organization. This role serves as a trusted partner and gatekeeper, ensuring the effective day-to-day operation of the CEO’s office while supporting strategic priorities in a fast-paced, highly confidential environment. The ideal candidate is proactive, highly organized, discreet, and comfortable exercising sound judgment with minimal direction.

This individual anticipates needs, manages competing priorities, and enables the CEO to focus on enterprise-level leadership and decision-making.

• Own the day-to-day operations of the CEO’s office, ensuring priorities, deadlines, and commitments are executed effectively.
• Manage the CEO’s calendar, schedule meetings, coordinate travel, and prioritize communications with discretion and judgment.
• Serve as a primary liaison between the CEO and senior leadership, board members, staff, clients, and external stakeholders.
• Prepare, review, and distribute executive correspondence, reports, presentations, and meeting materials.
• Organize executive and board meetings, including agenda preparation, meeting logistics, minute-taking, and tracking follow-ups and action items.
• Screen calls, emails, and requests, determining appropriate responses, escalation, or delegation.
• Coordinate logistics for executive meetings, speaking engagements, industry events, and stakeholder interactions.
• Support CEO-led strategic initiatives and special projects, including planning, tracking, and reporting on progress and deliverables.
• Track timelines, action items, and deliverables using Excel or lightweight project-tracking tools.
• Manage event-related budgets using Excel, including tracking spend, reconciling expenses, and supporting financial reporting.
• Partner with cross-functional teams to ensure timely execution of executive priorities.
• Monitor key business deadlines, reporting cycles, planning milestones, and renewal periods.
• Support documentation and continuous improvement of processes impacting the executive office.
• Coordinate executive-led internal initiatives, including company town halls, employee engagement efforts, and internal communications.
• Plan and manage company town hall meetings in collaboration with leadership and internal communications teams.
• Prepare, submit, and reconcile the CEO’s expense reports using Concur or a similar expense management system.
• Handle highly sensitive information with absolute confidentiality.
• Maintain professionalism and discretion in all internal and external interactions.
• Perform additional duties in support of the CEO and executive office as required.

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 3 years’ experience supporting senior executives or C-level leaders in complex organizations.
• Demonstrated experience operating in a highly confidential, high-stakes executive environment with direct CEO exposure.
• Advanced proficiency in…