Production Assistant

What You’ll Do

Production Coordination & Workflow Support

• Support the Production team in tracking timelines, deliverables, and daily priorities to ensure product moves efficiently through development and production stages.
• Coordinate communication across Design, Planning, Technical Design, Fabric, Operations, and vendor partners to maintain alignment, identifying potential delays in materials, approvals, or vendor production schedules.
• Provide regular status updates and assist with scheduling to support cross-functional execution.

Costing & Purchase Order Administration

• Assist with pre-costing by reviewing design cards, fabric, and trim details to support accurate cost estimates.
• Issue and maintain domestic and import Purchase Orders in the system.
• Prepare import production packages and maintain accurate import logs and documentation.
• Ensure all POs reflect approved costs, quantities, and terms prior to release.
• Collect and review weekly WIP reports from vendors and agents to monitor production progress.
• Follow up on TOP sample status and estimated delivery timelines.
• Support trim coordination and maintain compliance documentation, including reporting non-compliance or charge-back issues when necessary.

Reporting & Documentation

• Generate and maintain weekly production reports, including PO tracking, inventory updates, and status summaries
• Update internal production schedules with accurate style, fabric, and timeline information.
• Maintain organized, up-to-date documentation to support visibility across Production and Operations.

Operational Excellence

• Maintain alignment with seasonal TNA calendars and escalate risks that may impact launch timelines.
• Identify potential delays or gaps in information early and escalate appropriately to protect timelines.
• Maintain strong attention to detail and follow-through across all tracking, communication, and documentation.
• Operate with accountability and a solutions-oriented mindset in a fast-paced environment.

Culture & Team Contribution

• Contribute to a respectful, inclusive, and collaborative team environment.
• Build positive working relationships across departments and with external vendors to support smooth execution.
• Demonstrate professionalism, reliability, and a sense of urgency in completing tasks and meeting deadlines.
• Take pride in accuracy, organization, and supporting the broader team’s success through consistent follow-through.

• Strong proficiency in Microsoft Office Suite, particularly Excel (including formulas such as VLOOKUP and Pivot Tables), Word, PowerPoint, and Outlook.
• Experience working within order management systems such as Full Circle, Sage/Peachtree, Stitch Labs, or similar platforms required.
• Experience with Net Suite or similar ERP systems for data entry and production tracking preferred.
• Familiarity with Adobe Photoshop and Illustrator is a plus but not required.
• Clear and professional written and verbal communication skills.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Positive, team-oriented mindset with strong interpersonal skills.
• Ability to remain composed and focused while handling shifting priorities or time sensitive issues.

• 1–3 years of experience in apparel production, product development support, or a related operations role preferred.
• Experience working within a fashion, streetwear, or consumer goods brand environment is a plus.
• Background in screen printing or decorated apparel production is highly valued, as it supports understanding of timelines, costing, and vendor coordination.
• Hands-on experience with order management systems and production tracking workflows required.
• Associate or Bachelor’s degree in Fashion, Production, Merchandising, Business, or a related field preferred, or equivalent practical experience.
• Experience in Action Sports, Streetwear, or Apparel preferred.

• This role is primarily office-based with regular use of standard office equipment.
• Ability to sit or stand for extended periods and move throughout office, showroom, or…