Administrative and HR Assistant

Wickett Behavioral Solutions has remained committed to delivering high-quality Applied Behavioral Analysis (ABA) services since 2017. We are dedicated to supporting our clients and empowering our team members with professionalism, integrity, and compassion.

We are seeking an organized, proactive and detail-oriented Administrative and HR Assistant to support Team WBS. You will play a key role in supporting daily operations, staff coordination, and human resources functions. This role is ideal for someone who thrives in a dynamic environment and maintains a high level of professionalism and confidentiality.

If you enjoy supporting others, managing workplace systems, and contributing to a positive workplace culture, we would love to have you on Team WBS!

• $22 - $25/hour depending on experience and qualifications
• Paid time off (paid sick leave and vacation accrual)
• Company sponsored healthcare plans (full-time only)
• 401K
• Paid company holidays
• Advancement opportunities

• Develop, update, and manage staff schedules on a daily, weekly, and monthly basis.
• Coordinate coverage for cancellations, call-outs, and schedule adjustments.
• Communicate promptly and professionally with staff and clients regarding schedule changes.
• Ensure accuracy in billing codes and service documentation.
• Schedule and organize staff trainings and meetings.
• Support operational workflow to ensure uninterrupted client services.

• Coordinate communication between staff, management, and clients via Microsoft Teams, email, and Whats App.
• Enter and update insurance authorizations, billing codes, and related records.
• Maintain organized digital and physical files in compliance with HIPAA, labor laws, and company policies.
• Manage and order office and field inventory.
• Print and prepare client data sheets and materials.

• Assist with recruitment, interview scheduling, onboarding, and employee file management.
• Process and verify accurate bi-weekly payroll through ADP Run.
• Track and manage employee PTO (sick leave and vacation requests).
• Maintain objective employee performance data using Microsoft Excel.
• Ensure HR documentation is compliant, organized, and confidential.

• Minimum of 1 year of experience in administrative and/or HR support (ABA, healthcare, or human services experience preferred)
• Bachelor's degree in Business Administration, HR, or related field (or equivalent experience)
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, SharePoint, Teams)
• Strong computer literacy
• Excellent written and