HR Coordinator & Front Desk

Responsibilities

• Greet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge. Answer phone calls and direct them to the proper department.
• Security and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned. Ensure compliance with security protocols such as cross‑referencing all foreign national visitors against the Denied Party List or subject to NISPOM random inspections.
• HR Data Support: Execute assigned Excel projects including data collection. This may include but is not limited to compiling employee data from payroll & timekeeping systems to support monthly reporting and annual 401(k), ESOP, and worker’s compensation audits. Other audit support may include DCAA, OFCCP, I9, etc.
• HR Operations: Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules.
• Talent Acquisition Assistance: Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation.
• Front Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable.
• Manage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared.
• Data Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records. Other administrative duties as needed such as data input and business process support. This may include supplier and/or customer contact.
• Catering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed.
• Flower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time.
• General Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department.
• Job responsibilities within our organization are dynamic. This may not be a complete list of duties. Other responsibilities and duties may be assigned by your supervisor or upper management at any time.

• High School Diploma or equivalent.
• Proficient using Microsoft Excel in at least two or more of the following features: INDEX/MATCH, VLOOKUP, pivot tables & reports, writing formulas, conditional formatting.
• Previous experience in a receptionist or administrative role is preferred.
• Ability to manage multiple tasks simultaneously with attention to detail.
• Strong communication and interpersonal skills.
• Friendly, approachable, and professional demeanor.
• Strong organizational skills and ability to work independently.
• Exceptionally high degree of customer service.

$26.00–$32.00 per hour. Base salary for this position will vary based on your skills, qualifications, and experience.

• 4 weeks PTO a year (including 40 hours of PTO your first day).
• 10 paid holidays.
• 401(k) with 100% employer matching up to 4% of salary (no vesting period).
• Multiple options for medical, vision, dental insurance plans.
• Health Savings Accounts.
• Flexible Spending Accounts.
• Tuition Assistance (30% of tuition with a minimum grade).
• 100% paid Employee Assistance Program (EAP).
• 100% paid basic life and AD&D insurance.
• 100% paid workers compensation insurance.
• Voluntary life insurance.

Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3). We are proud to be an EEO/AA employer M/F/D/V. Intellisense Systems, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please contact us by phone at 424‑319‑7813 or by email at

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