Office Coordinator

Office Coordinator

As an Office Coordinator at Northwood, you will help create a welcoming, organized, and highly functional workplace experience as our Torrance footprint continues to expand. You will own front door and guest management, support day-to-day office operations, and coordinate the details that keep our spaces running smoothly for employees, candidates, vendors, and visitors. In this role, you will partner closely with Facilities, People Operations, Recruiting, and internal teams to ensure the office is polished, prepared, and responsive to the needs of a fast‑growing company.

Your work will directly support Northwood’s ability to scale by strengthening the employee and visitor experience while enabling the Facilities team to focus on broader infrastructure and space needs.

• Own front door operations and guest management including greeting visitors (candidates, vendors, employees, etc.) in a professional and welcoming manner, coordinating guest check‑in processes, visitor badges, meeting room readiness, and general office access logistics ensuring a high‑quality experience from arrival through departure
• Support day-to-day office operations across Northwood’s expanded footprint, ensuring spaces are organized, stocked, functional, and ready for employee use and managing office coordination tasks such as supplies, snacks, conference room readiness, mail and packages, vendor coordination, and general workspace upkeep
• Partner closely with Facilities, People Operations, Recruiting, and internal teams to support office needs, onsite interviews, employee events, and visitor logistics
• Help identify and resolve office issues quickly, escalating facilities‑related needs to the Facilities Manager as appropriate and support employee experience by maintaining a polished, welcoming, and efficient office environment
• Continuously identify opportunities to improve office coordination processes, guest experience, and day‑to‑day workplace efficiency
• As needed, provide administrative support to company leaders, including calendar management, travel planning and booking, and day‑to‑day support while maintaining confidentiality and professionalism when handling sensitive employee, candidate, visitor, and company information

• Bachelor's degree or equivalent practical experience
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a fast‑moving environment
• Strong communication and interpersonal skills, with a focus on delivering an excellent guest and employee experience
• Proactive, resourceful, and highly responsive, with a strong sense of ownership
• Able to maintain discretion and professionalism when handling confidential or sensitive information

• Prior experience in office coordination, workplace operations, front desk operations, hospitality, recruiting coordination, or a similar in‑person support role
• Experience supporting a fast‑paced, high‑growth, startup, aerospace, hardware, manufacturing, or technical environment
• Strong customer service or hospitality mindset, with experience creating a polished and welcoming experience for guests, candidates, employees, and vendors
• Familiarity with visitor management, office access systems, mail and package coordination, vendor coordination, or workplace tools

Your actual level and base salary will be determined on a case‑by‑case basis and may vary based on job‑related knowledge, skills, education, and experience.

Base salary is just one part of your total rewards package  may also be eligible for equity in the form of stock options or other long‑term incentives, as well as potential performance bonuses. We offer comprehensive medical, vision, and dental coverage, a 401(k) retirement plan, short‑& long‑term disability insurance, life insurance, paid parental leave, generous paid time off, and various other perks and discounts.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood is an Equal Opportunity Employer; employment with Northwood is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.