Studio Administrator

STUDIO ADMINISTRATOR

Norman Design Group | Torrance, California

Norman Design Group is seeking a high-performing administrative professional who is exceptionally organized, proactive, and capable of managing a wide range of responsibilities with precision, professionalism, and discretion.

This role is ideal for someone who is comfortable working independently, highly accountable, and naturally driven to anticipate needs rather than simply respond to tasks. Our ideal candidate is a hard worker with a positive attitude, strong follow-through, and a genuine desire to become an indispensable member of our team.

This is not a passive administrative role. We are looking for someone who thrives in a fast-paced environment, enjoys creating order from complexity, and takes pride in helping a creative business operate seamlessly. You will serve as a central support person to leadership, our design teams, purchasing, operations, and client-facing administrative functions.

The right person is equally comfortable managing details, solving problems, coordinating multiple moving parts, and helping create an exceptional experience for both our internal team and our high-end clientele.

Above all, we value someone who brings humility, professionalism, discretion, initiative, and a true team-first mentality—someone who takes genuine pride in supporting excellence.

• Exceptionally dependable with strong follow-through
• Self-starter who can work independently without constant supervision
• Highly proactive and naturally anticipates needs
• Strong work ethic with a willingness to roll up their sleeves
• Positive, solution-oriented attitude
• Calm under pressure with the ability to pivot as priorities shift
• Strong sense of ownership and accountability
• Professional, polished, and discreet in all communications
• Team-first mindset with a “how can I help?” attitude
• Collaborative, no-drama personality

• Naturally highly organized and detail-oriented
• Exceptional task management and prioritization skills
• Ability to juggle multiple deadlines while maintaining a high level of accuracy
• Strong systems thinker who enjoys creating efficiency and structure
• Comfortable managing many moving parts simultaneously

• Exceptional written and verbal communication skills
• Professional phone, email, and interpersonal etiquette
• Strong communication skills with clients, vendors, consultants, and team members
• Ability to communicate clearly, efficiently, and diplomatically

• Minimum 3+ years of administrative, executive assistant, office management, operations coordination, or studio coordination experience
• Experience supporting leadership and/or multiple departments simultaneously
• Experience working in a fast-paced professional office environment
• Strong Microsoft Excel skills, including spreadsheets, formulas, and tracking systems
• Proficiency in Microsoft Office Suite, Google Workspace, Calendar scheduling and coordination tools, Digital filing and document management systems, General office software and technology platforms

• ADP Payroll
• Accounts Payable / vendor payment processing
• PTO / employee administrative tracking
• Insurance and business license coordination
• Marketing coordination support

Associate degree preferred

• Manage day-to-day office administration and operational support
• Support leadership with scheduling, appointments, and occasional travel coordination
• Manage incoming communications, correspondence, documentation, and filing systems
• Maintain office organization, supply inventory, and overall studio presentation
• Support internal systems, processes, and general office functionality

• Provide direct support to the Principal, Design Director, Purchasing Manager, and design teams
• Disseminate information and coordinate task follow-up as directed
• Organize meeting notes, action items, and project-related communications
• Assist with cross-department communication and coordination

• Maintain vendor communication and follow-up
• Process…