Administrative Assistant Torrance, CA

Administrative Assistant

We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly.

Responsibilities:

• Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.
• Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.
• Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.
• Assist with employee onboarding materials and help keep personnel documentation organized and up to date.
• Prepare and distribute internal notices, updates, and routine communications across teams.
• Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.
• Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.
• Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.
• Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.