Administrative Assistant

Description

We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly.

Responsibilities:

- Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.

- Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.

- Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.

- Assist with employee onboarding materials and help keep personnel documentation organized and up to date.

- Prepare and distribute internal notices, updates, and routine communications across teams.

- Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.

- Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.

- Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.

- Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.

Requirements - Prior experience in an administrative, office support, or receptionist-focused role is preferred.

- Strong written and verbal communication skills in English with the ability to interact effectively with employees, clients, and vendors.

- Proven ability to manage multiple priorities, stay organized, and meet deadlines in a fast-moving environment.

- Detail-oriented approach with strong customer service skills and a dependable attitude toward daily responsibilities.

- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

- Experience with data entry and familiarity with accounting or administrative software is an advantage.

- Ability to handle confidential information with discretion and exercise good judgment in sensitive situations.

- Self-motivated and adaptable, with the ability to work independently while contributing to a team setting. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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