Administrative Assistant

Description

We are looking for an Administrative Assistant to support daily office operations in California. This is a Contract position with the potential for permanent employment based on performance and future business needs. This role suited for someone who can balance accounting support, administrative coordination, and internal communication in an onsite environment. The role offers the opportunity to contribute across finance-related tasks, office organization, and employee support while maintaining an efficient workplace.

Responsibilities:

- Manage routine accounts payable activities, including reviewing and coding invoices for processing and supporting timely payments.

- Prepare accounts receivable billing and assist with collection follow-up to help maintain accurate customer account records.

- Maintain organized files, records, and administrative documentation to support daily business operations.

- Provide administrative assistance for human resources activities, including general coordination and basic employee support tasks.

- Coordinate internal notices and workplace communications to ensure information is shared clearly and promptly.

- Organize logistics for company meetings, internal gatherings, and external events as needed.

- Track office equipment and support basic fixed asset recordkeeping for internally used items.

- Assist with administrative duties tied to company policies, compliance practices, and office procedures.

- Monitor office supply levels, place orders when needed, and maintain inventory for day-to-day workplace use.

Requirements

- Fluent English communication skills, with the ability to interact effectively with clients, customers, and internal teams.

- Experience supporting accounts payable and accounts receivable functions in an administrative or accounting support role.

- Familiarity with invoice coding, bank reconciliations, and Quick Books or similar accounting software.

- Strong organizational skills with the ability to manage multiple tasks, adjust priorities, and meet deadlines.

- Sound judgment in handling sensitive and confidential information.

- Reliable interpersonal and business communication skills, including strong business etiquette.

- Ability to work fully onsite in Torrance, California - only candidates who currently reside in the Greater Los Angeles area will be considered.

- Japanese language skills are helpful but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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