Administrative Professional - Torrance, CA

Administrative Professional - Torrance, CA

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement. DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics.

As we continue growing at a fast pace, will you "Dare to Grow" with us?

Pay Range: $62,000-$68,000 Start:
May 1, 2026 End:
December 29, 2028

We are seeking a highly organized, proactive, and detail-oriented Administrative Professional to provide advanced administrative and operational support to a Project Director leading a large-scale, complex event. This role operates in a fast-paced, high-visibility environment and requires strong judgment, discretion, and the ability to manage competing priorities with minimal supervision. The ideal candidate is a trusted partner who can anticipate needs, streamline operations, and ensure seamless coordination across internal teams and external stakeholders.

Executive & Project Support

• Provide high-level administrative support to the Project Director, including managing complex calendars, prioritizing commitments, and ensuring alignment with strategic priorities
• Act as a liaison between the Project Director and internal/external stakeholders, managing communications with professionalism and discretion
• Prepare, edit, and format presentations, reports, briefings, and correspondence for executive-level audiences
• Track key deliverables, deadlines, and action items across multiple work streams, ensuring timely follow-up

Meeting & Event Coordination

• Plan and coordinate meetings, workshops, and large-scale project sessions, including logistics, agendas, materials, and minutes
• Support coordination of multi-functional meetings across different time zones and stakeholder groups
• Assist in organizing internal events, leadership sessions, and operational reviews

Operational & Administrative Management

• Manage travel arrangements, expense reporting, and procurement activities in accordance with company policies
• Maintain organized filing systems, project documentation, and records (digital and physical)
• Support onboarding logistics for new team members and consultants
• Monitor and order office and project-related supplies as needed

Project Coordination Support

• Assist with tracking budgets, invoices, and vendor coordination activities
• Compile data, analyze information, and generate reports to support decision-making
• Support cross-functional coordination by ensuring information flow and alignment across teams
• Contribute to process improvements, helping to streamline administrative and operational workflows

Confidentiality & Communication

• Handle sensitive and confidential information with a high degree of professionalism
• Draft and manage communications on behalf of the Project Director
• Screen and prioritize incoming requests, inquiries, and issues

Education & Qualifications

• 3–5+ years of administrative experience supporting senior leaders or complex projects
• Experience in a fast-paced, high-volume, or large-scale program environment preferred
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• Ability to work independently, exercise sound judgment, and manage multiple priorities simultaneously
• High level of discretion and professionalism

With a genuine culture of…