Human Resources Administrative Assistant; Entry-Level

Position
Title: Human Resources
Administrative Assistant (Entry-Level)

Location: Torrance, CA

Classification: Non-Exempt

Work
Schedules: Monday –
Friday, 8:00 AM – 5:00 PM

Summary

A company
specializing in premium specialty Japanese consumer products is seeking a
detail-oriented Human Resources Assistant to join their team in
Torrance, CA.

This position
provides critical administrative support across front-office reception, general
facility operations, and human resources/safety compliance.

This is an ideal
entry-level opportunity for a motivated administrative professional who is
eager to launch and grow their career in Human Resources. The candidate will
gain hands-on experience in compliance, safety programs, employee records
management, and daily office operations within a supportive corporate
environment.

Essential
Duties and Responsibilities include but are not limited to:

Office &
Administrative Support

• Create
  a welcoming atmosphere in the reception area and ensure meeting rooms and
  common spaces (kitchen, breakrooms, restrooms) remain tidy and
  professional.
• Greet
  visitors, maintain visitor logs, verify purpose of visits, and notify
  internal staff upon arrival.
• Monitor,
  track, and replenish office and facility supply inventory across the
  building.
• Process,
  sort, and distribute incoming mail; manage outgoing shipments in
  coordination with the Logistics team.
• Maintain
  the company asset log, research disposal methods, and coordinate
  documentation with Accounting.

Human
Resources & Safety Compliance

• Maintain
  accurate employee personnel files, safety records, and general compliance
  documentation.
• Assist
  management with the execution and monitoring of workplace safety programs.
• Conduct
  monthly safety inspections throughout the facility, which includes using a
  step ladder to test emergency exit signs and safety equipment.
• Maintain
  safety training logs and assist with mandatory legal compliance trainings.

General &
Operational Support

• Continuously
  seek opportunities to streamline office processes and enhance operational
  efficiency.
• Uphold
  high ethical standards and adhere to all corporate guidelines and safety
  protocols.
• Perform
  other administrative and operational duties as assigned.

Qualifications

• High
  School Diploma or equivalent combination of education and experience.
• Minimum
  of 1 year of administrative or front-office experience.
• Valid
  driver’s license with a reliable personal vehicle (for occasional local
  errands).

• Proficiency
  in Microsoft Office (Word, Excel, Outlook) and Windows operating systems.
• Excellent
  interpersonal, verbal, and written communication skills.
• Strong
  attention to detail and ability to handle confidential information with
  discretion.
• Ability
  to climb a step ladder to perform routine safety checks (e.g., testing
  emergency exit signs).
• Ability
  to sit for extended periods, walk, reach, and occasionally lift or move up
  to 50 lbs.
• Prior experience working within a Japanese corporate environment or a deep appreciation for Japanese culture and business etiquette.
• Prior
  exposure to HR administrative tasks, file auditing, or safety program
  tracking (preferred).