Office Support – Purchaser

Description

The Office Support Purchaser is a detail-oriented and reliable team member responsible for managing purchasing activities and maintaining accurate digital records. This role supports both corporate operations and contract-specific needs through timely procurement and administrative support. Success in this position requires a high level of organization, accuracy, and the ability to adapt in a dynamic work environment.

• Coordinate food, beverage, and kitchen supply orders to keep the kitchen stocked
• Monitor inventory and restock consumables; coordinate reorders to avoid disruptions
• Receive, sort, and distribute incoming mail; prepare outgoing mail and packages
• Provide general procurement and administrative support as needed

• Prepare, issue, and administer purchase orders from requisition through closeout in the OKSI online purchasing system
• Manage changes, modifications, and cancellations independently
• Track order status and communicate proactively with requestors and vendors on timelines and delivery
• Identify and evaluate suppliers; request and compare competitive quotes
• Build and maintain vendor relationships and a preferred vendor list

• Monitor supplier quality, delivery, and responsiveness
• Resolve escalated issues involving late, missing, or damaged goods; coordinate returns
• Maintain organized procurement files for each purchase order
• Prepare and submit records to finance and other departments

• Serve as front desk point of contact; monitor and escort visitors, manage visitor sign-in
• Answer and make phone calls; send emails
• Schedule meetings and manage calendars

• Proficiency in accounting and purchasing software (e.g., Quick Books, Net Suite, SAP, Unanet) and Microsoft Office Suite, especially Excel.
• Understanding of ERP systems for data entry and purchasing process management.
• Solid clerical skills to ensure accurate preparation of orders and reports in the OKSI purchasing system.
• Ability to build and maintain professional relationships with vendors and shipping companies.
• High School Diploma required. Associate's degree in Business Administration, Accounting, or related field preferred.
• Familiarity with FAR/DFARS or government contracting environments is a plus - not required

• $25.50 - $33.50 hourly. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budget allocated for this role.
• Medical, dental, vision fully paid
• 3 weeks vacation
• Automatic company contribution to 401K - 5% of earned wages (no matching required)
• Educational assistance

• You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position.

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. 1157, or (iv) Asylee under 8 U.S.C. 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process.

This employer participates in E-Verify.