Administrative Assistant

Civil Clothing Inc. is looking for a friendly, highly organized Administrative Assistant with HR experience to join our team in Torrance. As the first person many employees, candidates, visitors, founders and business partners interact with, you’ll play an important role in creating a welcoming, professional, and organized experience while helping keep our office and team running smoothly.

This role is much more than managing the front desk. As an extension of our HR team, you’ll provide day-to-day administrative support across the organization while helping coordinate employee recognition, culture-building initiatives, meetings, travel, calendars, and company activities. You’ll also own the details that keep our workplace organized and welcoming, from greeting visitors and coordinating schedules to maintaining office supplies and supporting special projects.

This role is ideal for someone who genuinely enjoys helping people, takes pride in staying organized, and notices the details that make a workplace feel well cared for. You’re comfortable shifting between greeting a candidate, coordinating travel, helping plan an employee celebration, and tackling an administrative project, all while bringing warmth, professionalism, and dependable follow-through to everything you do.

At Civil, we move quickly, work collaboratively, and believe the employee experience is shaped by the everyday moments as much as the big ones. In this role, you’ll have the opportunity to make those moments better while becoming a trusted resource for our employees and an important part of our HR team.

• Serve as the first point of contact for employees, candidates, visitors, vendors, and other guests, creating a welcoming and professional reception experience.
• Manage incoming calls, deliveries, inquiries, and general front-office communication, directing requests to the appropriate person or department.
• Maintain an organized, professional, and welcoming reception, common area, and office environment.
• Support employees with general workplace questions and requests, connecting them with HR or other resources when appropriate.

• Partner with HR to coordinate employee recognition programs, celebrations, culture-building activities, and other employee experience initiatives.
• Assist with the planning and coordination of company meetings, employee events, milestone celebrations, and team activities.
• Support HR with administrative projects, communications, document organization, and other day-to-day initiatives as assigned.
• Help maintain employee-facing programs and activities that strengthen connection, recognition, and the overall workplace experience.

• Coordinate meetings, appointments, and calendars, helping manage scheduling changes and competing priorities.
• Arrange business travel, including flights, hotels, transportation, itineraries, and other travel details.
• Prepare and organize meeting materials, correspondence, documents, and other administrative resources.
• Maintain organized electronic and physical files and support document management and recordkeeping.
• Provide administrative and project coordination support to HR, leadership, and other departments as assigned.

• Monitor and maintain appropriate levels of office, kitchen, restroom, and other workplace supplies.
• Coordinate routine office maintenance, repairs, and service requests, working with vendors, property management, and internal teams as needed to ensure issues are addressed promptly.
• Monitor shared office spaces and proactively identify facility, equipment, or maintenance needs that require attention.
• Coordinate with vendors and service providers for office-related services, deliveries, repairs, and scheduled maintenance.
• Assist with incoming and outgoing mail, packages, deliveries, and other office logistics.
• Help maintain an organized, functional, and welcoming workplace for employees and visitors.
• Build positive working relationships across the organization and contribute to a welcoming, respectful, and team-oriented workplace.
• Handle employee,…