HR Admin & Office Coordinator

HR ADMINISTRATIVE & OFFICE COORDINATOR

DivergeIT, Inc. | Torrance, CA (On-Site)
Full-Time
· Non-Exempt · $22.00/hour
· Monday–Friday, 8:00 AM–5:00 PM

DivergeIT is a Southern California–based Managed Service Provider, and our Torrance headquarters runs on the person at the center of it all. We're hiring an HR Administrative & Office Coordinator to be the operational heartbeat of our office — the welcoming face at the front desk, a trusted partner to our HR team, and dependable support to senior leadership.

This is a highly visible, three-in-one role for someone who thrives on variety, moves fast, and takes quiet pride in keeping everything running smoothly behind the scenes. If you're organized, discreet, and energized by a workplace where no two days look alike, we'd love to meet you.

This role spans three core areas:

• Support new-hire onboarding — coordinate background checks, process I-9 documentation, and ensure accurate, on-time payroll enrollment
• Maintain organized, compliant employee records in both physical and digital formats
• Assist with offboarding, including separation documentation and equipment collection
• Post open roles to Breezy HR and other job boards, screen applications as directed, schedule interviews, and communicate professionally with candidates
• Track HR policy acknowledgments and compliance deadlines
• Help prepare HR reports, headcount summaries, and audit documentation
• Maintain the HR calendar for review cycles, compliance dates, and recognition milestones

• Serve as the warm, professional first point of contact for all visitors, vendors, and deliveries
• Answer and route incoming calls and messages
• Manage incoming and outgoing mail, packages, and courier services
• Keep the front desk, lobby, and common areas clean and organized
• Monitor and replenish office and kitchen supplies; coordinate with vendors and building management
• Coordinate conference room scheduling, meeting logistics, catering, and visitor access
• Act as point of contact for facility issues and office moves

• Manage complex calendars for senior leadership — scheduling, resolving conflicts, and prepping ahead
• Coordinate domestic travel: flights, hotels, ground transportation, and itineraries
• Assist with errands, vendor appointments, and ad hoc logistics for the Founder & Partner and HR Manager
• Draft, proofread, and distribute internal communications, memos, and announcements
• Prepare agendas, capture action items, and follow up on open tasks
• Handle confidential information with the highest level of discretion
• Support special projects and cross-departmental coordination

• 4+ years in an administrative, office coordination, or HR support role
• Experience in a front-facing reception or customer-service position
• A track record of supporting multiple functions or executives in a fast-paced environment
• Hands-on proficiency with Microsoft 365 (Outlook, Word, Excel)
• Familiarity with HRIS or payroll platforms
• Proven ability to handle confidential information with discretion and professionalism

• Experience in a professional services environment
• Background in executive or personal assistant support
• HR administration experience
• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field (an equivalent combination of education and experience will be considered)

• HRIS / payroll platform and Breezy HR (ATS)
• Microsoft 365 — Outlook, Word, Excel, PowerPoint, Teams
• Docu Sign or equivalent e-signature tools
• Multi-line phone system

• Organizational excellence with strong follow-through and minimal supervision
• Professional presence that represents…