Administrative Assistant II In-House ECC Empl

(IN-HOUSE OPPORTUNITY OPEN TO ALL CURRENT EL CAMINO COLLEGEEMPLOYEES ONLY)
BASIC FUNCTION

Under the direction of an assigned Administrator, perform a variety of complex and responsible secretarial, administrative assistance and research activities to relieve the administrator of administrative detail in a major, complex, program orfunction. The Administrative Assistant I provides secretarial and administrative support to a Director of a College program orservice. The Administrative Assistant II reports to a senior leveladministrator at the level of a Dean or Director of a major, complex, program or service of broader scope and accountability.

• Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of detailed administrative procedures.
• Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate.
• Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents.
• Coordinate communication between the administrator and staff, students, faculty, vendors, the public and others, obtain and provide information, coordinate activities and resolve problems.
• Coordinate communication with vendors, contractors and public and private representatives in arranging programs, supporting contracts, and maintaining community liaisons as assigned.
• Utilize judgment in screening and maintaining the confidentiality of concerns or complaints presented by students, faculty, staff, applicants, vendors or the general public.
• Greet office visitors and answer telephone calls, screen and direct calls and visitors to appropriate personnel; take and relay messages; schedule conference calls.
• Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
• Organize, develop and maintain a variety of records, logs, files and departmental reports, including information of a confidential nature; verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required; maintain confidentiality of information.
• Research District policies or divisional or departmental practices and compile data for use by administrator or staff, compile information and prepare reports.
• Schedule meetings, conferences, appointments and travel accommodations for assigned administrators, faculty or staff, maintain administrator's calendar.
• Participate as a member of a selection panel, quality council or special committee, as assigned by the position.
• Receive, open and route mail; screen and respond to administrator's mail as appropriate.
• Order, issue and maintain department supplies, forms and equipment.
• Operate a variety of office equipment including personal computer terminals, peripheral devices, related word processing and database or spreadsheet software programs; operate multiplex telephone system, electronic mail system, typewriter, calculator, facsimile equipment and copier.
• Maintaining and verifying current budget information; monitor expenditures and assist in budget preparation as required.
• Train, provide work direction and monitor progress of student workers and clerical personnel as assigned.
• Perform related duties as assigned.

Education and Experience:

Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial science and four years of increasingly responsible secretarial experience.

COMPUTER SKILLS TEST

REQUIRED:

Successfully pass the Computer…