Chief of Staff

Build or Own lightweight systems for internal reporting and communication so the team stays aligned.

Assist with incubating new business functions, partnerships, or product expansions until they are mature enough to hand off to a dedicated full-time hire. Establish and maintain contractor relationships for both internal and external applications.

Select, deploy, and manage the startup’s core software stack and establish a central knowledge management wiki (e.g., Notion, Confluence).

Assist with updating financial models and analyzing market trends.

Own company-wide goal tracking (OKRs), prepare agendas for leadership meetings (in the future), and organize All-Hands to keep everyone aligned.

Core

Experience:

Experience in program management, project controls, master scheduling, or operations.

Systems & Controls: Proven track record of designing and implementing operational controls, such as milestone tracking, OKR dashboards, budget monitoring, or risk management frameworks.

Timeline Ownership: Experience managing multi-stakeholder schedules, identifying critical path bottlenecks early, and ruthlessly prioritizing resources to hit deadlines.

Translating Structure to Chaos: The ability to take formal project management or scheduling methodologies and adapt them into lightweight, high-speed execution frameworks that fit a startup's culture.

Education: Bachelor’s degree in Business, Operations, Engineering, or a related field (or equivalent, demonstrable practical experience in project management).

Bonus: Familiarity with modern operational tech stacks (e.g., Notion, Airtable, Jira, Asana) to build the startup's internal operating system.

Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.

Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

Mathematics- Using mathematics to solve problems.

Monitoring- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Reading Comprehension- Understanding written sentences and paragraphs in work-related documents.

Science- Using scientific rules and methods to solve problems.

Speaking- Talking to others to convey information effectively.

Writing- Communicating effectively in writing as appropriate for the needs of the audience.

Coordination- Adjusting actions in relation to others' actions.

Instructing- Teaching others how to do something.

Negotiation- Bringing others together and trying to reconcile differences.

Persuasion- Persuading others to change their minds or behavior.

Service Orientation- Actively looking for ways to help people.

Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.

Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Equipment Maintenance- Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.

Equipment Selection- Determining the kind of tools and equipment needed to do a job.

Installation- Installing equipment, machines, wiring, or programs to meet…