Assistant Construction Manager Division

Position: Assistant Construction Manager Division 25
Description

The Assistant Construction Manager supports the Construction Manager and project team in the day-to-day administration of tenant improvement, retail, and multi-site rollout projects. This role is intended as a support position that helps maintain control of project documentation, trackers, communication, procurement follow-up, schedule updates, landlord coordination items, submittals, RFIs, punch list tracking, and closeout documentation.

The position is best suited for a highly organized individual who can manage multiple tasks at once, follow established processes, communicate clearly with internal and external stakeholders, and help keep projects moving. Unlike the Construction Manager role, this position is not expected to independently lead the full construction management process, but rather to support execution, maintain visibility of open items, and escalate issues appropriately.

* Support issuance of RFQs to general contractors and assist with bid tracking, leveling support, and contractor comparison summaries.

* Assist with commitment documentation, including purchase orders, work orders, contract routing, and internal filing.

* Support landlord coordination activities, including approvals, notifications, lease-driven requirements, and compliance documentation.

* Maintain project trackers for submittals, RFIs, long-lead items, procurement milestones, change requests, financial processing, and closeout requirements.

* Organize pre-construction meetings, prepare meeting notes, and track action items through completion.

* Support the submittal and RFI processes by logging, routing, following up on responses, and maintaining accurate records.

* Monitor project schedules and updates provided by contractors and escalate risks, delays, or missing information to the Construction Manager or project lead.

* Assist with review routing and documentation of contractor change requests, including scope descriptions, pricing back-up, and schedule impacts.

* Support pay application and invoice processing by gathering back-up, confirming required documentation, and routing items for review and approval.

* Assist with punchlist development, distribution, follow-up, and documentation of final completion items.

* Coordinate closeout documentation, including as-builts, warranties, archive photography, turnover files, and client-required closeout checklists.

* Prepare project-specific and program-level status reports, trackers, logs, and summaries as directed.

* Serve as a support point of contact for contractors, landlords, consultants, and internal teams, while escalating key decisions and risk items to the appropriate lead.

* Partner with internal architecture, project management, and construction teams to keep project information current and organized across all active sites.

Requirements

* Working knowledge of construction administration and project coordination for commercial tenant improvement, retail, restaurant, or multi-site rollout projects.

* Ability to read and interpret architectural drawings, specifications, schedules, and construction documents.

* Strong organizational and time-management skills with the ability to manage multiple active tasks, deadlines, and follow-ups simultaneously.

* Strong written and verbal communication skills, with the ability to document information clearly and professionally.

* High attention to detail in trackers, meeting notes, logs, financial routing, and closeout documentation.

* Ability to follow established processes, identify gaps or missing information, and escalate issues appropriately.

* Professional and responsive approach when working with clients, contractors, consultants, landlords, and internal teams.

* Proficiency in Microsoft Office Suite and web-based project and document management systems;
Procore or similar platform experience preferred.

Education and Experience

* Bachelor's degree in construction management, Architecture, Engineering, or related field preferred, but not required.

* Minimum of 2 to 4 years of relevant experience in construction coordination, construction administration, project support, or commercial tenant improvement.

* Experience…