Accounts Receivable Supervisor

Essential Duties:

· Review credit applications (new & active) and/or credit files, pull out credit reports from D&B or other internet/websites & credit references, prepare/recommend payment terms & limits for Accounting Manager’s approval.

· Maintain close communication with Regional Sales Managers, Customer Service & I.T. (MM/LA accounts) regarding customer related issues such as program allowances, shortage/pricing claims; prepare documents for Accounting Manager & management approvals.

· Work with Accounting Manager in all other daily/monthly duties as needed such as research of accounts transactions & post audits or other 3rd party sources.

· Create Discoverer transaction reports (sales invoices & credits, program credits) as required by Sales, Excel aging reports for customers as needed.

· Work with Staff in preparing Final Demand letters/documents for extremely past due accounts (Commercial & ASI.)

· Respond to other Vendor’s credit inquiries regarding customers (after review of documents by Accounting Manager.)

· Review AR aging reports to identify past due accounts and resolve customers’ discrepancies and chargeback related reconciliations.

· Monitor and apply the necessary controls to regulate the receivable assets. Initiate necessary action to insure the quality and integrity of the accounts receivable are well maintained.

· Assist and help ensure timely month-end and year-end closes including calculation of Accounts Receivable related accruals and assist in the annual audits.

· Prepare and communicate financial data and documentation needed to analyze cash forecasting, chargeback analysis, bad debt and chargeback write-offs, and other reports as needed.

· Assist in establishing departmental goals supporting company financial objectives and initiatives.

· Set objectives for the Accounts Receivable team that align with the Corporate and Finance Division’s goals.

· Manage workflow to ensure even and accurate distribution of workload to maximize productivity, performance, and cash collection.

· Attendance and punctuality are an essential duty including time management