Director- HR & Administration

The Director of Human Resources & Administration is responsible for providing strategic and operational oversight of the Company’s Human Resources and Corporate Administration functions. Reporting to the Controller, this role serves as a trusted advisor to senior leadership and plays a critical role in shaping a modern, compliant, and scalable people strategy that supports business growth across a multi-state workforce.

The ideal candidate brings a forward-thinking, adaptable approach to HR leadership and is comfortable leveraging HR technology, data, and AI-enabled tools to improve efficiency, decision-making, and employee experience. This role partners closely with a highly engaged, collaborative team in a fast-evolving environment that values continuous improvement, initiative, and hands-on leadership.

This position oversees HR policies, compensation and benefits, talent acquisition and retention, employee relations, compliance, safety, corporate insurance, licensing, and administrative services. The Director leads and develops the HR and Administration teams while driving initiatives that support organizational growth, engagement, and operational excellence.

• Provide strategic direction and hands-on leadership for all HR functions, including employee relations, benefits, compensation, talent acquisition, performance management, training, and compliance
• Oversee administration of employee benefits programs (medical, dental, life, 401(k), PTO, LOA), ensuring cost effectiveness, competitiveness, and regulatory compliance, including ACA requirements.
• Develop, implement, and maintain HR policies, procedures, and the employee handbook in alignment with federal, state, and local employment laws.
• Monitor wage and salary market data and conduct comprehensive compensation analyses at least every two years to ensure internal equity and market competitiveness.
• Lead recruitment strategy in partnership with HR leadership, including workforce planning, succession planning, and retention strategies.
• Establish and manage relationships with external recruiters and staffing agencies.
• Oversee employee engagement initiatives, including annual surveys, and present actionable insights and recommendations to senior leadership.
• Ensure compliance with HR-related audits, reporting requirements, and data accuracy across systems.
• Advise management on employee relations matters, investigations, disciplinary actions, and employment-related risk mitigation.
• Manage employment-based or business trip visa and immigration documentation, including I-94, DS156, DS-156E, I-140, I-129, invitation letters, passport renewals and other related documents.
• Lead, coach, and develop the HR team; set annual goals, monitor performance, and ensure timely completion of deliverables.
• Leverage HRIS, payroll platforms, applicant tracking systems, benefits platforms, and AI-enabled tools to enhance HR operations, analytics, and reporting.

• Oversee company-wide safety programs, including OSHA compliance, Injury & Illness Prevention Plans (IIPP), and Workplace Violence Prevention Programs.
• Partner with leadership to promote a safe, compliant, and respectful workplace culture.
• Direct the process for obtaining and maintaining all required business licenses, permits, and bond.
• Oversee corporate contracts and agreements, ensuring proper documentation, record retention, and coordination with legal counsel as needed.
• Manage and monitor all corporate insurance programs, including health, workers’ compensation, property, liability, auto, cargo, warehouse, and other commercial coverages.
• Lead insurance renewals, claims management, and cost-control initiatives across the organization.
• Design, implement, and manage cost-effective corporate programs related to utilities, communications, fleet leasing, fuel, and other administrative services.
• Oversee the company auto fleet leasing program and fuel program.
• Lead the development, implementation, and ongoing maintenance of the Business Continuity Plan (BCP), including testing, updates, and employee training.
• Manage and supervise Administration…