Procurement Agent

About Epirus

Epirus is a high-growth technology company dedicated to overcoming the asymmetric challenges inherent to the future of national security. Epirus' flagship product, Leonidas, is a software‑defined system built using intelligent power management techniques that allow power‑hungry systems to do more with less.

Job Summary: We are seeking a strategic and detail‑oriented Procurement Agent to manage the end‑to‑end procurement process for enterprise software licenses, SaaS subscriptions, IT hardware, and related technology services. This role ensures that Epirus acquires the best value in technology spend while maintaining compliance, optimizing supplier performance, and supporting internal stakeholders across IT, security, engineering, and operations.

Procurement Execution

• Work with Info Sec, Product Security, IT, contracts, finance, accounts payable, and supply chain to drive excellence with software and IT procurement execution and management.
• Source, negotiate, and purchase software licenses, SaaS subscriptions, and IT hardware including servers, laptops, peripherals, and network equipment.
• Coordinate renewals, notify and terminate contracts, and optimize license usage.
• Create and manage purchase orders and procurement documentation with accuracy and speed.

Vendor and Contract Management

• Build and maintain relationships with software publishers, OEMs, VARs, and IT service providers.
• Evaluate and support contracts in negotiating Master Service Agreements (MSAs), End User License Agreements (EULAs), and SaaS contracts in collaboration with contracts, legal, and compliance teams.
• Track and report contract milestones in support of the Contract team requirements, SLAs, and renewal dates to ensure timely action.

Cross-Functional Collaboration

• Partner with IT, Info Sec, Contracts, and Finance teams to assess procurement needs, technical requirements, risk exposure, and budget alignment.
• Participate in IT project planning to ensure timely procurement and deployment of tech assets.
• Responsible for resolving invoicing discrepancies with Accounts Payable.

Compliance and Optimization

• Maintain compliance with internal procurement policies and licensing agreements.
• Monitor software utilization to identify cost‑saving opportunities and eliminate shelfware.
• Support IT asset management through accurate record keeping and lifecycle tracking.

• Bachelor's degree in Business, Supply Chain, Information Technology, or related field (or equivalent experience).
• 5+ years of procurement experience with a focus on software, SaaS, and IT hardware; experience in enterprise environments preferred.
• Strong negotiation and vendor management capabilities.
• Familiarity with contract language and software licensing models (e.g., Microsoft, Adobe, AWS, Cisco, Salesforce, etc.).
• Proficiency in ERP systems (e.g., Oracle, SAP, Net Suite) and procurement platforms.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.

• Experience in a high‑growth, engineering or R&D‑driven environment, particularly in defense, aerospace, or dual‑use technology companies.
• Familiarity with U.S. government and defense procurement compliance requirements, including ITAR, EAR, DFARS, FAR, RIGHTS IN TECHNICAL DATA, COMMERICALITY, CMMC, and NIST 800‑171 controls as they relate to software and hardware sourcing.
• Understanding of controlled items, export classification, and vendor screening for compliance.
• Proven experience procuring IT equipment and software for classified or secure programs, including managing hardware builds for secure labs, air‑gapped environments, or accredited networks (e.g., SIPR/NIPR).
• Comfort working with engineering, Info security, and Dev Ops teams to evaluate technical requirements, network architecture dependencies, and system compatibility.
• Experience managing Tier 1 vendor relationships (e.g., Dell, Cisco, Microsoft, AWS, Google Cloud, Git Hub Enterprise) and negotiating long‑term agreements or strategic partnerships.
• Hands‑on experience implementing ITAM/CMDB practices across distributed…