Facilities Trades & Maintenance Manager; Extended

Position: Facilities Trades & Maintenance Manager (Extended)
JOB DESCRIPTION

KEY ROLES/RESPONSIBILITIES:

Under the direction of an assigned administrator, exercise effective management of the areas assigned providing direct supervision over assigned positions. Develop and implement a clear and supportive operational vision for trade shops and facilities systems and services. Oversee day-to-day operations of a wide range of skilled trades work (e.g., carpentry, painting, plumbing, welding, pool maintenance, lock shop, electrical work, HVAC systems, including all trades-related equipment repairs and maintenance.

Ensure all trades-related systems and services are safe, efficient, reliable, and supportive of the needs of the campus community.

Foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the trades and maintenance units; lead by example; actively participate in and support College-wide shared governance components and activities and other collaborative processes; encourage professional excellence among assigned staff; and promote, foster, and facilitate an organizational culture of customer service, teamwork, and innovation.

FUNCTIONAL RESPONSIBILITIES:

Oversee day-to-day campus operations, services, and systems involving trades work in the areas of carpentry, painting, plumbing, welding, pool maintenance, locks, work orders, building maintenance, construction, alterations, and renovation projects. Ensure assigned areas are functioning efficiently, effectively, and safely. Establish benchmarks for service delivery and track operational performance for all assigned trades.

Interview, hire, and manage staff. Schedule and assign work. Set work priorities. Establish timelines. Ensure that staff are supplied with the appropriate tools, materials, and equipment to complete work. Provide regular feedback. Anticipate problems and proactively develop solutions in consultation with supervisor. Ensure staff are properly certified in safe work methods, procedures, and equipment use. Train staff in the proper operation and handling of relevant machinery and tools, as needed.

Promote a culture of safety and continuous improvement by attending and conducting safety meetings for staff.

Assess, motivate, and improve performance of assigned personnel; evaluate work results;
Provide coaching for performance improvement as needed. Recommend and provide professional development opportunities, as appropriate. Initiate discipline procedures as needed in accordance with established policies and procedures.

Monitor and routinely inspect facilities-related systems, services, and projects. Identify and inform supervisor of areas in need of maintenance or improvement to help prevent operational malfunctions, breakdowns, and general depreciation.

Estimate labor, materials, tools, and equipment required for activities and projects. Obtain quotes and prepare requisitions, as needed. Order materials, tools, and equipment required to perform and complete trades work.

Supervise and participate in various Facilities projects as assigned. Assist staff with completion of work requests or emergency situations as required. Closely supervise the more complex carpentry, painting, and plumbing work. Determine when outsourcing is appropriate.

Manage relationships with architects, engineers, consultants, and contractors for design, construction, modification, and renovation projects. Meet with contractors to conduct walks of job sites, and receive bids, quotes, or estimates. Review plans, drawings, and specifications. Inspect and evaluate vendor work and performance. Assess progress, quality of workmanship, and adherence to safety and operational standards. Provide supervisor with regular status updates.

Coordinate activities across multiple trade shops, contractors, and campus users to ensure efficient project delivery. Interpret and explain specifications, blueprints, and work projects to assigned staff to ensure clarity and accuracy in execution.

Develop and manage budgets for materials, tools, equipment, and special programs such as hazardous waste removal and aquatic maintenance.

Maintain inventory control over material and equipment received and used. Ensure fiscal accountability and efficient use of resources.

Prepare and maintain a variety of records related to assigned duties, including work orders, inspections, and project documentation. Contribute to annual reports and quality assurance programs.

Represent the department on institutional planning activities, various committees, panels, and work groups. Attend workshops, seminars, and training sessions as appropriate.

Attend a variety of meetings related to staffing strategies, budgets, fiscal accountability, project status updates, and other activities; participate in consultation, shared governance, and appropriate advisory committee meetings.

ORGANIZATION MANAGEMENT

Maintain up-to-date knowledge and oversight of assigned trades, systems, and services to ensure compliance with the College's policies, departmental…