Department Assistant

This position provides a broad range of administrative duties, including recordkeeping functions, and support of administrative tasks for various departments. Reports directly to the Senior Executive Assistant.

• Accurately type correspondence, reports, letters, contracts, minutes, lists, form’s, and other documents from written drafts or as directed--both for routine tasks as well as special major projects.
• Maintain and order office supplies, maintain office organization, and coordinate with managers to keep the department running efficiently.
• The ability to prioritize tasks, multitask, and manage multiple calendars and filing systems is crucial for keeping the office running smoothly.
• Maintain effective filing systems (hard-copy and/or computerized systems) to ensure access to relevant records and information.
• Provide administrative support functions for administrators and staff by effectively carrying out a variety of general office duties as needed.
• Adapt to new work situations, people, ideas, procedures, and organizational structures, in order to accommodate a number of unique individuals in an evolving work environment.
• Collaborates with the Senior Executive Assistant to ensure seamless administrative coverage and to guarantee completion of all core clerical tasks.
• Performs other related duties as assigned.

To perform this job successfully, the individual must be able to perform essential duty satisfaction. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Professional positive attitude, understanding of customer service principals, trustworthiness and excellent interpersonal skills.
• Excellent keyboard skills. Proficiency in Microsoft Office and Microsoft Excel.
• Accuracy and dependability required.
• Must have the ability to work well with others in a busy environment as well as independently with minimal supervision.
• Demonstrates flexibility and working in a collaborative manner.
• Ability to communicate effectively both verbally and in writing. Ability to read, analyze and interpret policies and procedures.
• Ability to maintain patient/staff confidentiality

• High School diploma or GED equivalent necessary with advanced education in secretarial and administrative curriculum preferred.

• Minimum 2 years of proven administrative experience, ideally within a medical setting, clinic, or hospital.

Must speak, write and read English proficiently. Spanish preferred but not required.

This position may require teleworking if requested.

• Supports an ethical standard, which complies with a code of conduct free of conflicts of interest.
• Supports the Mission and Values of Community Health & Wellness Center.
• Supports, cooperates with, and/or implements specific procedures and programs for:
  • Safety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs.
  • Confidentiality of all data, including patient, employee and operations data.
  • Quality Assurance and compliance with all regulatory requirements.
  • Compliance with current law and policy to provide a work environment free from harassment and all illegal and discriminatory behavior.
• Cooperates and works together with all co-workers;
• Plans and completes job duties with minimal supervisory direction, including appropriate judgment.
• Uses tactful, appropriate communications in sensitive and emotional situations.
• Follows up as appropriate with supervisor and co-workers regarding reported complaints, problems and concerns.
• Promotes positive public relations with co-workers, patients, family members and guests.

(More than 4 hours per day) – Requires walking, bending, sitting, standing, writing, reading, telephone use, data input into computer, and high level of audio and visual acuity. Moderate physical activity. Requires handling of average-weight objects up to 25 pounds.

Ability to use a keyboard, computer, and telephone and other duties that require fine motor skills.

Proficient in utilizing virtual meeting platforms (Teams, Zoom, etc) for CHWC-related meetings, training, etc.

Last revision:
July 14, 2026 – KR

To perform the job successfully, an individual should demonstrate the following competencies and skill sets:

Skill Set;
Communications

Oral Communication – The ability to express oneself clearly in conversations and interactions with others. Speaks clearly and can be easily understood; requires good listening skills. Organizes ideas clearly in oral speech. Expresses ideas concisely in oral speech. Summarizes or paraphrases his/her understanding of what others have said to verify understanding and prevent miscommunication. Has a pleasant and respectful attitude when:…