Operations and Compliance Coordinator - Workforce Solutions

Operations and Compliance Coordinator
- Workforce Solutions Posting Details Position Information

Position Title | Operations and Compliance Coordinator
- Workforce Solutions

Position: Full-time, 12 months annually, FLSA Exempt, Fully Benefitted, Professional staff, C41, Location is Main campus (Torrington, WY)

Start Date: As soon as feasible

Salary Hire Range: $52,310 – $57,741, dependent on experience and education

Job Summary: The Operations and Compliance Coordinator provides operational leadership, regulatory compliance oversight, administrative coordination, and executive support for Workforce Development and Career Technical Education. The position serves as the central coordinator for workforce operations by ensuring compliance with federal, state, institutional, and grant requirements while supporting workforce training programs, business and industry partnerships, customized training initiatives, and Career Technical Education.

The Operations and Compliance Coordinator is responsible for coordinating regulatory reporting, maintaining compliance documentation, supporting grant administration, managing workforce data systems, overseeing student and training records, coordinating business outreach, developing marketing materials, and providing executive administrative support to the Dean of Workforce and Career Technical Education. The position requires independent judgment, exceptional organizational ability, attention to detail, and the ability to manage numerous projects simultaneously while maintaining strict compliance with regulatory requirements.

Coordinate daily operational activities for Workforce Development programs. Provide executive administrative support to the Dean. Coordinate meetings, agendas, minutes, schedules, and departmental communications. Maintain operational calendars and project timelines. Develop reports, presentations, and executive correspondence. Coordinate purchasing, travel, and departmental logistics.

Maintain compliance with Federal Motor Carrier Safety Administration (FMCSA) regulations. Coordinate Training Provider Registry (TPR) submissions and reporting. Maintain compliance documentation required by WYDOT and other regulatory agencies. Coordinate MSHA Part 46 and Part 48 documentation and training records. Maintain OSHA training documentation and certification records. Prepare documentation for audits and compliance reviews. Monitor changes in applicable regulations and recommend procedural updates.

Assist with administration of federal, state, and private grants. Prepare grant reports and supporting documentation. Maintain performance measures and outcome reporting. Track grant deliverables and reporting deadlines. Assist with Department of Labor reporting requirements. Maintain documentation supporting grant compliance and fiscal accountability.

Coordinate workforce student records and documentation. Maintain confidential student files. Track training hours, attendance, certifications, and completions. Enter required information into institutional and external reporting systems. Ensure data integrity across multiple reporting platforms. Produce reports supporting institutional planning and compliance.

Coordinate outreach to employers throughout the College’s six-county service area. Schedule employer visits and workforce consultations. Support development of customized workforce training. Maintain relationships with industry partners. Coordinate advisory committee meetings and employer engagement activities. Assist in identifying workforce training opportunities.