Senior Disbursements Specialist Accounts Payable

## Senior Disbursements Specialist Accounts Payable Apply locations:
South Chapman Building time type:
Full time posted on:
Posted Todayjob requisition :
JR107361

Under direct supervision, verifies and processes invoices and check requests for payment on a computerized system in a timely and accurate manner. Works with vendors, purchasing, and appropriate GBMC Healthcare, Inc. personnel in researching inquiries and problem resolution.
** Education
* * Associate’s degree in related field or equivalent years of experience
** Experience
* * 3 years progressive experience in Accounts Payable functions
** Skills
* ** Knowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable function
* Skill in oral and written communication with an emphasis on customer service
* Skill in data entry and data analysis
* Skill in performing noncomplex arithmetic calculations
* Ability to investigate complex Accounts Payable problems
* Ability to perform complex and detailed Accounts Payable related work with accuracy and speed
* Ability to explain policies and procedures
* Ability to effectively train individuals and coordinate work of others
** Principal Duties and Responsibilities
*** Processes Accounts Payable payments ensuring accuracy of correct payment per GBMC Healthcare/Gilchrist Hospice Care polices ensuring proper supporting documentation is provided and appropriate account(s) charged.
* Processes Vendor Set-Up, W-9 and Sales Tax Exemption requests.
* Processes vendor Purchase Order and Non-Purchase Order invoices for payment by reviewing invoices received and matching invoices with hospital purchase order and ensuring proper supporting documentation.
* Processes special checks, as requested, by obtaining necessary supporting documentation, charging appropriate account(s) and updating various accounting records and controls.
* Gathers information and reconciles non-complex differences between invoices and purchase orders by maintaining contact with Purchasing, various GBMC Healthcare, Inc. department personnel, and vendors.
* Maintains and files accounts payable records, performs miscellaneous typing, balances routine statements, and performs other related duties.
* Performs regular system audits to ensure proper and accurate payments.
* Responds to various inquiries from staff, auditors and vendors including short, duplicate or late payments.
* Researches complex Accounts Payable issues.  Keeps abreast of complex issues and IRS regulations.
* Assists in ensuring that scheduled Accounts Payable tasks are performed.
* Processes payments via credit card (e-Payables), ACH (American Express), EFT and system check.
* Leads/performs reconciliations of Accounts Payable for the MA540, RNI, 251AP, Vendor Audit, Duplicate Payment Audit and Bank Recs.
* Administer e-Payables and P-Card Programs.
* Provide training.
* Review/resolve outstanding e-Payables and upload P-Card payment.
* Complete month end close process for Accounts Payable.
* Reviews payments to vendors to identify 1099 recipient and reportable amounts.
* Reconciles, processes and files 1099s.
* Acts as lead resource to Accounts Payable and Manager, e-payables and P-Card training.
* Assists in orienting and training Accounts Payable staff.
* Assists in review, development and adherence to Accounts Payable policies and procedures.
* Responsible for oversight of Accounts Payable functions in absence of Disbursements Manager.
** All roles must demonstrate GBMC Values:
** Respect*I will treat everyone with courtesy. I will foster a healing environment.
** Treats others with fairness, kindness, and respect for personal dignity and privacy
* Listens and responds appropriately to others’ needs, feelings, and capabilities Excellence
* I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.
** Meets and/or exceeds customer expectations
* Actively pursues learning and self-development
* Pays attention to detail; follows through Accountability
* I will be professional in the way I act, look and speak. I will take ownership to solve problems.
** Sets a positive, professional example for others
* Takes ownership…