Fiscal Services-Fiscal Assistant III; Contractual

Job Description

Performs a variety of complex accounting clerical and general clerical duties in support of the Office of the Controller. Prepares, reviews, and maintains accounting, budgetary, and fiscal records and reports. Processes and reviews various financial documents and transactions. Performs other related duties as required.

• Processes interfaces and uploads transactions to the financial system. Reviews documents to ensure their proper backup.
• Processes the manual disbursement documents in the financial system to record Automated Clearing House (ACH) disbursements.
• Maintains system open and close periods to ensure transactions are posted to the proper fiscal year.
• Processes periodic batch and chain jobs in the financial system and monitors them for completion.
• Reviews journal entries for proper backup documentation and accurate coding and approvals.
• Receives, reviews, and processes invoices for a variety of payable accounts. Resolves discrepancies, which may require extensive research.
• Reviews purchase orders, invoices, receiving confirmations, invoice approvals, and purchase order verifications to ensure that payments to vendors can be made promptly.
• Processes reimbursements to schools and travel and mileage reimbursements for employees. Ensures their compliance with travel policies, rules, and procedures.
• Verifies the accuracy of accounts payable checks before mailing.

• Graduation from an accredited college or university with an associate’s degree or the completion of 60 college credits.
• Three years of experience performing complex accounting, bookkeeping, and/or purchasing/procurement card clerical duties.

N/A

• Knowledge of the principles and practices of accounting clerical work. Knowledge of automated accounting systems. Knowledge of personal computers and office software applications.
• Skill in organizing, preparing, and maintaining data in electronic and paper formats. Skill maintaining accurate records and preparing reports.
• Skill in maintaining and analyzing ledgers, journals, and other accounting records and statements.
• Skill in the use of spreadsheet, word processing, and database applications. Skill in communicating effectively.
• Ability to establish and maintain effective working relationships with others.

$38.97 per hour (CONTRACTUAL POSITION)

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://(Use the "Apply for this Job" box below)./payroll

The work of this class is generally sedentary and performed in an office environment. It requires the use of keyboards, calculators, and other office equipment.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the “Work Experience” section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of…