Clinic Coordinator, Primary Care

Job Requirements

The Clinic Coordinator provides high-level administrative support in a clinical setting. The Clinic Coordinator is responsible for scheduling and maintaining the calendar for clinical heads of one or more designated departments, preparing correspondence, and coordinating the day-to-day operations of the department. In the absence of a dedicated surgical scheduler, the Clinic Coordinator assumes that role.

• Maintains Calendar and
  
  Schedule:
  
  Arranges meetings, provides notification to participants, prepares and distributes agendas and minutes, serves as recording secretary, reserves rooms, maintains membership lists and records, and handles travel arrangements.
• Prepares Correspondence for Department Clinical Head: Drafts letters, reports, manuscripts, statistical data, and memoranda; prioritizes deadlines; maintains a manuscript list; develops reports and programs; assists with special projects and agency correspondence.
• Provides Front Desk Support: Receives visitors and callers, determines needs, prioritizes urgency, takes accurate messages, reviews, sorts, and distributes mail, and maintains an organized, confidential filing system.
• Responsible for Day-to-Day Operation of the Office: Maintains supplies and equipment, exercises initiative and judgment, supervises office support staff with feedback and performance reviews, acts as liaison to Executive Council, directors, employees, and others.
• Surgical Scheduling: Contacts patients to schedule surgeries, schedules pre‑surgical tests, follows up the day before surgery, and schedules post‑surgical appointments using McKesson or other software.
• Tracks Time and Expenses: Tracks expenses for the clinical head and external funding sources, maintains time logs, generates bills to outside entities, processes check requests, and reconciles monthly expenses.

• 2–4 years administrative/clerical support for mid‑ to upper‑level management, preferably in a healthcare setting (Required)
• 2–4 years proven ability to use independent judgment and function autonomously (Required)
• 2–4 years working knowledge of medical terminology (Preferred)

• 2 year / Associate's Degree (Preferred)
• Combination of relevant education and experience may be considered in lieu of a degree.
• Non‑Degree Program (Preferred)
• Vocational / Technical Degree (Preferred)

• Not Applicable – No Certification and Licensure Requirements required or preferred