Office Manager; EX Towson MD

Office Manager (EX)) - Immaculate Heart of Mary School, Towson MD

Job Category: School Support Staff

Requisition Number: OFFIC
002557

• Full-Time

Immaculate Heart of Mary School, located in Towson, Maryland

We are seeking a full‑time, qualified Office Manager. The Office Manager will perform a wide range of administrative and office‑support activities for the school office.

• Manage Student Information System (SIS) for the school
• Manage Google Workspace for faculty and staff
• Maintain VIRTUS database and ensure compliance
• Oversee maintenance and front‑desk personnel
• Coordinate with outside contracted service personnel

• Greet office visitors in a friendly manner
• Provide information and support to parents, students, and staff as needed
• Assist in solving school and office problems with clarity and positivity
• Collaborate with office staff to find solutions to parent inquiries
• Maintain student and personnel records
• Answer and assist with incoming office calls in a friendly, positive manner
• Sort and distribute incoming mail
• Assist with Admissions as needed
• Order supplies for faculty, staff, and the school
• Collaborate with the Business Manager on deposits and purchase documentation
• Oversee documentation for hiring new employees

• 2–5 years of administrative support experience preferred
• Proficiency in Google applications (Docs, Sheets, etc.)
• Strong verbal and written communication skills
• Willingness to participate in ongoing training
• Ability to work as part of a flexible, adaptable team
• Effective problem‑solving, prioritization, and decision‑making skills

$45,000 - $50,000, Annualized

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.

• Calendar Management
  - Expert
• Compliance
  - Expert
• Event Coordination
  - Expert
• Invoicing
  - Expert
• MS Office Suite
  - Expert
• Publisher
  - Expert
• Record Maintenance
  - Expert
• Relationship Building
  - Expert
• Time Management
  - Expert
• Google Workspace
  - Expert
• General Clerical Duties
  - Expert
• Manage Pre‑employment Requirements
  - Expert
• Coordinate Classroom Coverage
  - Expert
• Track Licensing
  - Expert

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.