Admin Assistant

Administrative Support Specialist

Responsible for various administrative support projects as assigned. Provide clerical support as needed.

Principal Duties and Responsibilities:

• Preparing correspondence, memos and reports
• Maintaining Process History files
• Maintaining Vacation Records
• Organizing and coordinating meetings, teleconferences, and video conferences
• Document processing, including copying, faxing, shipping, etc.
• Making travel arrangements
• Preparing and publishing meeting minutes as required
• Preparing spreadsheets, charts and graphs as required
• Assisting other departmental administrative staff as needed

Expected Areas of Competence (i.e. KSAs):

• Proficient in Microsoft Office
• Ability to deal with difficult situations with tact and professionalism
• Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization
• Ability to perform under pressure and demonstrate problem solving and trouble shooting skills
• Ability to work without close supervision and produce quality work
• Handle projects independently on a regular basis
• Willing to work overtime to complete projects in a timely manner
• Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Education/ Experience Requirements:

High school diploma or equivalent is required

Travel Requirements:

Up to 5%

EEO Employer Lance Soft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Lance Soft makes hiring decisions based solely on qualifications, merit, and business needs at the time.