Office Administrator (Specialist Officer I

Regular

Schedule:

34 hours per week

A non-merit vacancy exists in the Department of Economic & Workforce Development.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

The Office Administrator will serve as the Agency’s first point of contact for all phone, email and in-person inquires. The Office Administrator will provide administrative support to the DEWD’s senior management staff as well as administrative and project support within the Economic Development, Workforce Development, Tourism/Cultural Arts and Agriculture divisions.

Possession of a high school diploma or an appropriate equivalent

Three years’ typing, word processing, or secretarial experience

(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)

• Knowledge of modern office practices and procedures, including filing systems.
• Knowledge of administrative support functions, such as personnel, budget, and purchasing.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of word processing, database management, and spreadsheet software packages.
• Skill in the use of automated office systems and word processing, database management, and spreadsheet software packages.
• Skill in the operation of office machines as listed in essential duties.
• Skill in performance of mathematical computations.
• Ability to extract and summarize information and to prepare correspondence and reports.
• Ability to interpret, explain, and follow County and departmental rules and regulations.
• Ability to assist in developing budgets and monitoring expenditures.
• Ability to prepare documents relating to personnel, budget, and purchasing.
• Ability to establish and maintain effective working relationships.
• Ability to take verbatim notes.
• Ability to communicate effectively.
• Ability to coordinate, assign, and review the work of others.
• Ability to establish deadlines, schedules, and guidelines for completion of projects.
• Ability to type from plain copy at a rate equivalent at WPM.

• Knowledge of County and departmental rules, regulations, policies, and procedures.
• Thorough knowledge of word processing, database management, and spreadsheet software packages.
• Skill in supervision or oversight of support functions and staff.
• Skill in resolving administrative problems and complaints.
• Skill in the composition and production of documents related to personnel, budget, and purchasing.
• Skill in extracting and summarizing information, and in preparing correspondence and reports.
• Ability to investigate and resolve inquiries and complaints for an agency.
• Ability to coordinate the administrative support of boards and commissions.
• Ability to effectively transmit management decisions to staff and other interested parties.
• Ability to keep management informed of issues requiring their attention.