Contractual B - Transcripts & Diplomas

Job Title

To continue to process all requests to the Transcripts Office for transcripts and diplomas.

Performs general secretarial and clerical duties in support of a central office or school on a temporary basis. Answers phones, greets visitors, and performs complete word processing functions. Creates and maintains filing systems and processes a variety of office documents. Assignments may range from one week to several months.

Examples of Duties:

• This person would perform duties such as filing, typing, data processing, preparing spreadsheets, answering telephones, distributing mail, and operating office equipment.
• Reviews, prepares, and processes records, forms, applications, and similar documents according to rules, regulations, policies, and procedures.
• Codes, enters, and retrieves information using database systems and software.
• Gathers information required for reports.
• Reviews documents for completeness and accuracy.
• Sets up and maintains databases, spreadsheets, and logs.
• Enters and retrieves information from databases.
• Organizes and maintains electronic and paper document filing systems.
• Provides general assistance in the interpretation of office or departmental policies and procedures.
• Performs other duties as assigned.

Minimum Qualifications:

Education, Training, and Experience:

• Possession of a high school diploma or an appropriate equivalent.
• Secretarial, clerical, or administrative support experience.

Knowledge, Skills, and Abilities:

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.

Physical and

Environmental Conditions:

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional, limited physical activities.

Salary: $18.03 per hour

• Please read and carefully follow the instructions provided below. Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers, and university/college supervisors. Personal references from colleagues, friends, community members, etc., will not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered when determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or a position that requires Licensure/Certification.

• All Baltimore County Public Schools employees, both regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee for fingerprinting is $109.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment…