Project Coordinator

About The Role

As a Project Coordinator with TAI’s Construction group, you’ll play a key role in keeping complex projects moving smoothly from planning through close‑out. You’ll partner closely with project managers, superintendents, and vendor teams to organize schedules, manage documentation, track submittals, and support seamless project execution. This is a dynamic, fast‑paced role where your attention to detail and ability to stay ahead of shifting priorities directly contributes to successful builds.

TAI brings together engineering, construction, systems integration, on‑site services, and technical services — combining proven execution with trusted expertise to support clients across the entire project lifecycle. Team members at TAI are capable, well‑rounded, flexible, and optimistic. We have found that the best employees are the ones who recognize the importance of what they do and the ones who let that guide them in the actions they take.

More than any skill, we seek people who make decisions that support the common good. We work for our clients, and we work for one another.

• Work closely with construction managers and superintendents to manage multiple projects and schedules.
• Ascertain project scope and specs for newly awarded projects.
• Handle inquiries from vendor partners with excellent communication promoting cooperative and professional skills.
• Understand client partner requirements with regard to revision management, close‑out documentation, change order administration and progress reporting.
• Prepare submittals including shop drawings and product data, schedules, RFIs, and change orders and track status of each for prompt return and thorough execution.
• Coordinate and/or obtain all close‑out documents and prepare close‑out documentation for clients.
• Assist Project Managers in submitting pay applications to customers and Accounting staff for invoicing.
• Create, organize, and maintain digital folders.
• Track, file, and distribute drawing revisions from architect/engineer of record.
• Track, file, and distribute drawing submittals and revisions for rebar, post‑tension, formwork, tower cranes, re‑shore, and stud rails.
• Apply for and obtain all tower crane and lane closure permits when required within Maryland,
  
  D.C, and Virginia (approximately 15 per year).
• Navigate general contractor software for submittals and downloads where applicable.

• High School Diploma or equivalent. Associate’s Degree or Bachelor’s Degree a plus, not a requirement.
• Previous experience in the construction industry.
• Proficiency with full Microsoft Office Suite (Word, Excel, Outlook, etc.) is required.
• Proficiency with Procore or similar construction/project management software is strongly preferred.
• Must be able to work effectively and productively both independently and with a wide variety of people in an environment of rapidly changing deadlines and priorities.
• Professional demeanor along with strong verbal and written communication skills.
• Display a detail‑oriented approach to daily activities and a self‑starter attitude.

• Pay: $35-45 hourly (depending on experience).
• Annual Profit Sharing Bonus (variable).
• PTO and Paid Holidays.
• Health Benefits:
  
  Employee through family level coverage for medical, dental, and vision insurances. Company funded life and long‑term disability insurances. Short Term Disability, FSA, HSA, EAP, and supplemental life insurances (employee‑family) are also available.
• 401(k) with employer match.

• The opportunity to make a real impact on a variety of industry‑leading projects.
• The ability to balance your work and family activities.
• Flexible work schedule.
• Work in a dynamic and collaborative environment that values creativity and innovation.
• A chance to learn and grow alongside some of the brightest minds in engineering.
• Professional Development, Tuition Reimbursement, and Association Membership Reimbursements.

Discover what makes TAI a top‑20 manufacturing partner, according to Engineering News‑Record (ENR), and one of the top‑50 fastest‑growing private companies in the Baltimore Business Journal. Learn more about us at