Grant Program Coordinator - ORR​/ACF

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The Grants Administrator I supports the administration, performance monitoring, compliance oversight, and continuous improvement of federal discretionary grant programs. This role contributes to pre-award and post-award activities by coordinating grant processes, maintaining records and schedules, reviewing recipient performance, analyzing program and financial information, and preparing reports and recommendations. The Grants Administrator serves as a liaison among federal staff, grant recipients, subject matter experts, technical assistance providers, and internal teams to facilitate effective program implementation and timely completion of grant requirements.

The position uses practical project management tools to organize grant administration workflows, monitor deadlines and deliverables, coordinate stakeholders, document decisions and action items, identify risks, and support quality and process improvement. The Grants Administrator also helps develop grant guidance, technical assistance resources, data-informed recommendations, and operational solutions that strengthen recipient performance and compliance.

Essential Job Functions

Grant Administration and Program Oversight

Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities.

Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials.

Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations.

Prepares decision packages, approval documents, and other grant administration records.

Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables.

Grant Operations and Project Coordination

Develops work plans, implementation schedules, dashboards, status reports, and review calendars.

Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams.

Facilitates meetings, review panels, working sessions, and client briefings.

Tracks milestones, deliverables, risks, issues, decisions, and action items.

Supports quality assurance, process improvement, and effective execution of grant administration activities.

Identifies and monitors program, compliance, financial, and performance risks.

Maintains risk assessments, issue logs, mitigation plans, and corrective action trackers.

Performance Monitoring and Compliance

Reviews recipient performance, financial, and monitoring reports to assess progress and compliance.

Tracks corrective actions and follow-up activities through resolution.

Develops dashboards, reports, presentations, monitoring summaries, issue logs, and recommendations for federal staff.

Collects, validates, analyzes, and reports grant performance, financial, and operational data.

Program Support

Identifies recipients requiring technical assistance and coordinates support strategies with technical assistance managers.

Supports webinars, communities of practice, workshops, and other learning events.

Assists federal staff in improving recipient performance and program effectiveness.

Stakeholder Engagement and Communications

Builds and maintains relationships with federal staff, recipients, contractors, and partners.

Facilitates recipient discussions regarding implementation, performance, and technical assistance needs.

Coordinates grant communications, reporting activities, and stakeholder engagement efforts.

Develops meeting summaries, decision logs, briefing materials, and executive communications.

Minimum Job Qualifications

Education

Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field.

Experience

Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field.

Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities.

Experience developing reports, presentations, dashboards, and executive briefings.

Experience facilitating meetings and managing grant administration or program workflows.

Knowledge

Familiarity with project coordination, quality assurance, change management, and process improvement practices that support effective grant operations.

Microsoft Office 365 Suite

Work management and tracking platforms such as Smartsheet, , Jira, Microsoft Project, Planner, or similar systems.

Location: Remote with the consideration that if a candidate lives within a 50-mile radius of our North Bethesda or San Mateo offices,…