School Receptionist and Attendance Coordinator

Position Overview

The School Receptionist and Attendance Coordinator is the first point of contact for Notre Dame Preparatory School. This role welcomes any student, parent, employee, patron/donor, visitor, volunteer or vendor to the school following established protocols and procedures. Responsible for daily Upper Level (UL) attendance for students in grades 9‑12. This is a full‑time, 12‑month, on‑site position. Works hours are 7am–3pm.

• Greet all visitors to the school and guide access to the building using the RAPTOR system for all non‑employee visitors.
• Direct all visitors to the appropriate locations.
• Answer all phone calls and respond accordingly.
• Assist the Upper Level Dean of Students by managing all aspects of UL student attendance, including recording daily advisory attendance, late arrivals, early dismissals, class attendance, and tracking absences with required documentation.
• Communicate with UL parents, faculty, and staff by responding to attendance emails and sending daily attendance reports.
• Assist the UL Dean of Students with disciplinary process by compiling end‑of‑day reports and assigning consequences related to attendance.
• Assist the UL Dean of Students with the open‑campus process for seniors by ensuring students adhere to dismissal procedures.
• Collaborate with multiple departments regarding absence or early dismissal (e.g., Counseling Department, Health Suite, and Athletics).
• Serve as back‑up to the Middle Level (ML) Attendance Coordinator when needed.
• Perform other duties as assigned.

• High school degree required; some college preferred.
• At least two (2) years of related work experience, with experience in a school setting preferred.

• Outgoing and welcoming personality.
• Ability to multi‑task in an effective and efficient manner.
• Must possess excellent communication skills: both oral and written.
• Proficiency with standard office equipment (copier, phone systems, scanners) as well as office‑related software such as MS Outlook and Blackbaud.

Notre Dame Preparatory offers a competitive, market‑aligned compensation package commensurate with the seniority, scope, and impact of this role. The anticipated salary range is $45,000–$50,000, along with a comprehensive benefits package including health insurance, retirement contributions, disability and life insurance, and generous paid time off.

Consistent with all applicable laws, Notre Dame Preparatory School will recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or any other bases prohibited by law, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. All employment decisions shall be consistent with the principle of equal employment opportunity, and only valid job qualifications will be required.