Minority Business Enterprise (MBE) Compliance Officer

Job Title

Supplier Diversity Program Manager

The work of this classification is to uphold and promote supplier diversity for a Procurement Center of Excellence within Baltimore County Public Schools (BCPS). Responsibilities include interpretation of regulation, policy and procedure related to the implementation of the supplier diversity program luate and monitor contract performance, specifically as related to Minority Business Enterprise (MBE) and Small Business Enterprise (SBE) goals. Evaluate the effectiveness of the MBE/SBE program at BCPS and identify ways to uphold and support the program.

Develop and implement community outreach activities and MBE/SBE program events. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Identifies proposed legislation, which is anticipated to impact regulation, including developing recommendations for implementation of any changes.
• Interprets policy to assist with the development of procedures for MBE/SBE compliance monitoring.
• Evaluates and monitors contract compliance regarding MBE/SBE compliance. Responsible for maintenance of files and records supporting MBE/SBE compliance.
• Maintains all MBE/SBE forms and templates.
• Ensures collaboration and develops rapport with employees and stakeholders. Attends pre-bid and contract kick-off meetings as requested by the Purchasing Agents.
• Analyzes specifications to establish MBE/SBE goals. Coordinates the actions of the Procurement Review Group to establish consensus for the goals.
• Evaluates solicitation responses to determine MBE/SBE compliance.
• Reviews construction invoices to monitor MBE/SBE compliance to include the confirmation receipt of payment by the named MBE/SBE subcontractor and supplier.
• Conducts and oversees mediation and resolution of MBE/SBE non-compliance issues. Conducts preliminary investigations or hold informal preliminary hearings as needed.
• Provides assistance to contractors on the preparation of bid documents, specifically related to the Interagency Commission of State Funded Construction requirements for Minority Business Enterprises.
• Provides outreach and support to the contractor community interested in doing business with BCPS.
• Attends local networking events to encourage diversity on contracts by MBE and SBE firms. Plans and executes BCPS outreach and training events.
• Analyzes statistical data and prepares monthly reports for the Board of Education on MBE/SBE participation on contracts.
• Analyzes statistical data and prepares quarterly and annual reports for the State of Maryland on MBE participation on contracts.
• Provides a first point of contact for both the contractor and MBE subcontractor communities when issues or concerns arise.
• Provides training on MBE/SBE procedures to internal BCPS staff as needed.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training and

Experience:

• Possession of bachelor's degree.
• Four years of experience in the compliance monitoring of a Minority Business Enterprise program.

Licenses and Certificates:

• N/A

Knowledge, Skills, and Abilities:

• Knowledge of supplier diversity programs.
• Knowledge of regulations, policies, and procedures of the State of Maryland MBE program.
• Knowledge of operational forms and templates to assist in monitoring MBE/SBE compliance.
• Knowledge of negotiating skills to mediate and resolve non-compliance issues. Excellent reasoning and problem-solving skills.
• Knowledge of process improvement concepts and implementation.
• Knowledge of benchmarking techniques.
• Knowledge of Outreach methods to encourage supplier diversity.
• Knowledge of compliance monitoring software.
• Excellent written and verbal communication skills required.
• Excellent organizational and time management skills.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of computer systems. Skill in maintaining databases and spreadsheets.
• Ability to manage confidential information effectively. Ability to follow rules and regulations.
• Ability to establish and maintain effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities. Occasional single-day travel to locations throughout metropolitan Baltimore Washington area.

CONDITIONS OF EMPLOYMENT:

N/A

Citizenship, residency or work VISA in United States required

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid vacation, paid holiday's, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at…