Supervisor Inventory and Logistics

8am-5pm Rotating Weekends Under limited supervision, oversees and coordinates the logistical process of patient care supplies, and other related institutional assets. Responsible for the maintenance of both the physical storage sites and the automated databases utilized for maximum asset tracking and control. Supervises assigned Supply Chain/Materials Management staff Fulfillment of the job duties requires the employee to have access to medication storage areas.

Job Requirements
Schedule Details
8am-5pm Rotating Weekends Under limited supervision, oversees and coordinates the logistical process of patient care supplies, and other related institutional assets. Responsible for the maintenance of both the physical storage sites and the automated databases utilized for maximum asset tracking and control. Supervises assigned Supply Chain/Materials Management staff Fulfillment of the job duties requires the employee to have access to medication storage areas.

Principal Responsibilities And Tasks The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Directly supervises personnel assigned to both the physical storage of assets and the automated management systems employed to support these activities.
• Trains and recommends corrective action for staff as necessary to maximize productivity and effectiveness while maintaining cohesiveness and moral.
• Develops hierarchical structure as necessary to assure timely completion of tasks and accuracy of duties.
• Ensures the performance capabilities and cross training of staff as necessary to integrate both the physical and automated daily requirements. Provides input to manager regarding staff performance.
• Develops in staff an active customer focused orientation responsive to the following needs and knowledgeable as to the timeliness of the corresponding actions required by Procurement Services, Information Systems and Patient Accounting.
• Product evaluations, product failure and recalls, vendor conflicts and service level shifts.
• Seasonal demand shifts and their impact on inventory locations throughout the Hospital.
• Maintains computerized systems and interactive master file for each system. Coordinates these databases with both end-users and Information Systems staff. Gathers and analyzes data which provides the following:
• Track on-hand asset values across the system thereby leveraging total available against current need.
• Manipulates data, producing utilization reports, which pro-actively flex financial requirements with on-hand balances.
• Maintains close working relationship with other supply location departments as needed to integrate central asset management systems with remote inventory locations or end-user demands.
• Recommend updates for policies and procedures for asset control, supply maintenance and distribution practices.
• Monitors and directs the flow of supplies and equipment in the units by observing supply levels and recording the type and quantity of stock needed in each unit. Recommend changes in supply levels to unit management.
• Prepares and submits necessary purchase order forms and maintenance requests, to Purchasing, Clinical Engineering and Facilities Management, respectively. Logs, files, and records purchase orders in computerized filing system. Maintains computerized inventory of equipment.
• Meets with Clinical leadership to determine equipment and supply needs of the units. Discusses and investigates any supply, maintenance or housekeeping-related concerns that affect the operation of the units. Verifies the accuracy of monthly changes with PCS…