Fixed Asset Manager

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Job Description - Fixed Asset Manager (260000KR)

Job Description

Fixed Asset Manager - ( 260000KR )

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. TU fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Fixed Asset Manager is responsible for managing Towson University’s fixed assets records, analyzing, implementing and directing the policies, systems and accounting methods necessary to oversee the proper recording of acquisitions and disposals of property and equipment (PP&E).This position is also responsible for maintaining the integrity of the departments’ records, including planning, coordination and conducting of physical inventory audits and responding to auditors’ requests, findings and recommendations.

In addition, this position manages several staff and student workers, which includes managing the workflow and providing professional development opportunities.

Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

• Identifying, managing and reviewing the tagging and recording of new capital and sensitive asset acquisitions. Identifying, updating, and reviewing the records of asset transfers, disposals and retirements.
• Ensuring the fixed asset inventory remains current and compliant with institutional policies and regulatory requirements.
• Planning, coordinating, and overseeing the annual sensitive assets audit and biennial capital inventory audit cycle. This includes developing an audit schedule, coordinating with departments to conduct physical inventories, supervising and performing asset verification preparing departmental inventory reconciliations and reports, and addressing discrepancies with relevant departments. Additionally, responsible for preparing final inventory cycle reports and responding to inquiries regarding asset status, policies, and audits.
• Ensuring compliance with institutional and USM regulations. Preparing for and responding to internal and external audits. Implementing audit recommendations to improve asset tracking and reporting.
• Supervising staff and student employees. Developing and updating policies for asset management and control. Implementing process improvements to enhance efficiency and accuracy. Training staff on asset management policies and procedures.
• Reconciling monthly asset records and ensuring depreciation and capitalization policies are correctly applied and posted correctly. Assisting with year-end financial reporting related to fixed assets.
• Communicating with and training inventory coordinators regarding their role as inventory custodians for their departments.
• Performing fixed asset-related testing for Oracle system updates.

• Bachelor’s Degree, preferably in Accounting, Finance or business-related field, and four years of related experience.
• This position requires an understanding of capital asset classifications, depreciation, and financial reporting requirements.
• Familiarity with federal, state, and institutional policies related to property records, including GAAP (Generally Accepted Accounting Principles), GASB (Governmental Accounting Standards Board), and audit requirements.
• Experience with asset management ERP systems such as Oracle, People Soft and Asset Works.
• Knowledge of best practices for asset tracking, tagging, reconciliation, and disposal processes.
• Awareness of internal controls and risk assessment methodologies to prevent asset mismanagement.
• Understanding of acquisition, surplus, and disposal regulations for capital and sensitive assets.
• Capability to identify discrepancies, analyze trends, and develop solutions to…