Manager, Budget & Finance Facilities Management

Job Description - Manager, Budget & Finance for Facilities Management (260000NY)

Manager, Budget & Finance for Facilities Management - ( 260000NY )

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland.

Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Manager, Budget & Finance for Facilities Management, provides financial review, analysis, and reconciliation of all operating and plant fund budgets under the Department of Facilities Management. The role tracks expenditures and ensures financial compliance while utilizing Cloud based financial system (STRATUS) to prepare and review monthly statements. This position works closely with managers and procurement to ensure purchasing rules are in compliance.

Telework may be available for this position up to two days per week following the completion of 90 of service in good standing.

Responsible for the oversight and reconciliation of departmental operating budgets This includes all expenses related to both stateside and auxiliary budgets, as well as Renewal & Replacement operating funds. Reviews P-card transactions to ensure that transactions are charged appropriately and are in compliance with procurement policy. Provides review and approval as Cost Center Manager for invoices and requisitions through STRATUS. Runs reports to show overages and spending trends.

Provides forecasting information to Divisional Budget Officer. Responsible for reconciling budget over expenditures.

Responsible for the departmental plant funds and related project accounting activities. Attends scheduled plant fund meetings and meets with project managers to review, reconcile, and close out of plant funded projects.

Directs budget reviews with department directors, managers, and the Associate Vice Presidents for Operations, Maintenance & Energy and Planning Design & Construction. Makes recommendations regarding expenditures to those responsible for departmental accounts. Meets quarterly with managers to review variances and spending patterns. Responds and fields questions from the Budget Office regarding departmental accounts and activities.

Provides supervision to financial support staff. Ensures chargebacks and journal entries are appropriately executed, and records are properly maintained within the work order system. This includes Building Trades, Renovation Services and Central inventory.

Serves as the liaison between OME, PDC and the University’s insurance administrator to report, review and reconcile insurance claims within the department. May include FEMA/MEMA claims related to emergency response or inclement weather.

Reviews and approves departmental overtime charges and reallocates expenses to appropriate departments on a bi-weekly basis.

Coordinates and prepares reports as required, to include annual green purchasing and greenhouse gas emissions report. Develops, prepares, and reports Assessment measures for the Department as requested. This includes reviewing current measures, developing new measures, and addressing areas for improvement.

Coordinates preparation and submission of the annual operating budget. Reviews service contracts to project sufficient budget appropriations and adjustments as needed each fiscal year. Tracks service contract renewals.

Bachelor's Degree required. Bachelor’s degree in Business, Accounting or related field preferred.

Five years of…