Bookkeeper/HOA Coordinator
Job in
Traverse City, Grand Traverse County, Michigan, 49685, USA
Listed on 2026-02-15
Listing for:
CENTURY 21 Northland (Michigan)
Full Time
position Listed on 2026-02-15
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator, Accounting Assistant -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
The Bookkeeper / HOA Coordinator is a hybrid role responsible for both the financial management and day-to-day coordination of homeowner’s associations (HOAs) managed by Northland Property Management. This position requires strong accounting and bookkeeping experience, hands-on Quick Books proficiency, and the ability to manage multiple associations efficiently. Experience with HOA or property management operations is highly preferred.
Key Responsibilities- Maintain accurate financial records for multiple HOAs and managed properties
- Record daily financial transactions in Quick Books (Enterprise) and App Folio
- Reconcile multiple bank accounts monthly
- Process accounts payable, including invoice, approvals, and payments
- Post homeowner assessments, payments, credits, and adjustments
- Assist with monthly financial statements for HOA Boards of Directors
- Assist with annual budgets, reserve tracking, and year-end reporting
- Support CPA reviews, audits, and tax preparation as needed
- Ensure financial compliance with governing documents and internal procedures
- Serve as a primary point of contact for homeowners, board members, and vendors
- Coordinate HOA communications, mailings, notices, and owner correspondence
- Assist with board and annual meetings, including agendas, minutes, and document preparation
- Maintain HOA records, governing documents, contracts, and compliance files
- Coordinate vendor documentation including W-9s, insurance certificates, and contracts
- Assist with annual elections, ballots, proxies, and owner communications
- Assist with bi-weekly violation property checks
- Minimum of 2+ years of accounting or bookkeeping experience
- Strong proficiency in Quick Books (Enterprise) and App Folio
- Solid understanding of general ledger accounting and bank reconciliations
- High attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to manage multiple associations, accounts, and deadlines
- Professional written and verbal communication skills
- Ability to handle confidential financial and homeowner information
- Experience with HOAs, condominiums, or property management
- Familiarity with owner statements, assessments, and reserve accounts
- Experience supporting CPA reviews or audits
- Knowledge of accrual vs. cash-basis accounting
- Experience working with owner portals or HOA/property management software
- Hybrid position
- Regular interaction with homeowners, board members, vendors, and internal staff
- Ability to meet monthly reporting deadlines and seasonal workload fluctuations
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