Real Estate Administrative and Marketing Coordinator

Regular Full-Time Non Exempt Admin Traverse City, MI, US

Position Summary

An established real estate brokerage is seeking an organized, creative, and service-oriented Administrative & Marketing Coordinator to support both company-wide marketing initiatives and the daily needs of a local branch office.

This position combines light marketing coordination, office administration, and direct support for real estate agents. The coordinator will serve as an in-office resource for agents and branch leadership.

The ideal candidate is comfortable balancing templated marketing assignments with administrative responsibilities in a fast-paced, service-focused environment. Additional information regarding the company will be shared with qualified candidates during the interview process.

Schedule and Work Arrangement

• Approximately 40 hours per week in-office
• Occasional attendance at company meetings, training sessions, or events may be required.

Key Responsibilities

• Provide administrative support related to real estate transactions, including organizing documentation, tracking required information, and assisting with follow-up throughout the transaction process.
• Maintain organized and accurate transaction files and help ensure required documentation is completed and routed appropriately.
• Assist agents and branch leadership with transaction-related administrative needs and office processes.
• Collaborate with the company's marketing team to support campaigns, social media, events, recruiting efforts, and other company-wide initiatives.
• Create and customize branded marketing materials, including social media graphics, flyers, postcards, presentations, email graphics, and event materials.
• Assist with content planning, scheduling, proofreading, and maintaining marketing calendars.
• Manage assigned marketing projects by gathering information, coordinating revisions and approvals, and ensuring deadlines are met.
• Organize and maintain marketing templates, digital assets, photographs, logos, and completed materials.
• Serve as an in-office resource for agents and branch leadership, providing professional and responsive support.
• Assist agents with approved marketing materials, listing promotions, presentations, social media content, and available company resources.
• Provide basic guidance on Canva, marketing platforms, presentation tools, and other company technology.
• Support new agent onboarding by helping agents access marketing tools, templates, systems, and office resources.
• Assist branch leadership with office communications, meetings, recruiting materials, events, presentations, and special projects.
• Provide general administrative support, including preparing documents, maintaining files, monitoring shared inboxes and calendars, updating contact lists, and coordinating office needs.
• Maintain organized office marketing materials, signage, supplies, displays, and shared resources.
• Communicate recurring agent needs, questions, and feedback to the appropriate departments.
• Participate in cross-training and provide support across administrative, marketing, and office functions as business needs arise. Team members are expected to assist one another and contribute outside their primary responsibilities when needed.
• Maintain confidentiality when working with company, agent, client, personnel, or business information.
• Perform additional administrative, marketing, and operational duties as assigned.

Qualifications

• Two or more years of experience in marketing, administration, customer service, communications, real estate support, or a related field preferred.
• Experience supporting real estate transactions, transaction coordination, or related administrative processes preferred.
• Demonstrates a…