HR and Accounts Payable Specialist

A growing Wiss construction client in Essex County, NJ is looking to add a HR/Accounts Payable Specialist to its team. This dual-function role is responsible for supporting day-to-day Human Resources operations while also managing core Accounts Payable activities. The position plays a key role in ensuring accurate employee records, smooth payroll coordination, timely vendor payments, and compliance with company policies and applicable regulations.

Please note that this is a FULLY ONSITE role. There will be no flexibility.

• Coordinate onboarding and offboarding for office and field employees, including new-hire paperwork and employment verification.
• Maintain accurate and confidential employee personnel files and HR records.
• Support payroll preparation by collecting and reviewing time records, wage changes, benefits updates, and deductions.
• Serve as a point of contact for employee questions related to payroll, benefits, and basic HR policies.
• Assist with recruitment activities, including job postings, resume screening, and interview scheduling.
• Help support training coordination, employee development efforts, and policy updates.
• Assist with compliance related to federal, state, and local labor requirements.

• Manage the accounts payable process, including receiving, reviewing, coding, and entering vendor invoices.
• Match invoices to purchase orders and supporting documentation; assist in resolving discrepancies.
• Maintain organized AP records, including invoices, statements, and payment history.
• Set up and maintain vendor accounts and communicate with vendors as needed.
• Prepare payment batches (checks/ACH) for management review and approval.
• Assist with month‑end close activities, including AP aging and reconciliation support.
• Support audit requests and provide required documentation.
• Verify proper sales and use tax is applied and assist with tracking multi‑state sales tax requirements.
• Maintain project sales/use tax exemption documentation when applicable.

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Minimum 3 years of combined experience in Human Resources and/or Accounts Payable.
• Working knowledge of payroll processes and general accounting principles.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Excel and experience with accounting and/or HR systems.
• Clear communication skills and the ability to work across departments.

• Experience in the construction industry, including exposure to certified payroll or contractor documentation.
• Experience working with Sage 300.
• Familiarity with Timber scan is preferred.
• Experience using ADP or comparable payroll/HR platforms.
• Ability to manage multiple priorities in a fast‑paced, small‑company environment.

• Opportunity to work closely with leadership and have a real impact on how processes are built and improved.
• Stable, long‑term role in a growing construction company.
• Broad exposure to both HR and accounting operations.

$70,000 - $75,000, commensurate with experience. Plus 100% employee paid benefits!